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Branch Coordinator

3 weeks ago

Kelowna, Canada Flynn Group of Companies Full time

**At Flynn, it's not just a job, it's a career**

The Branch Coordinator will be responsible for providing a consistently high standard of administrative & project coordination support to our Kelowna Branch (located at 8775 Jim Bailey Crescent, Lake Country, BC ) reporting to the Branch Manager.

**Branch Coordinator Responsibilities**:

- Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival
- Manage company p-card (credit card) process
- Assist with Invoicing for production
- Assisting the IT department with computer and telephone hardware setups for new hires
- Ordering and organizing office supplies, printer supplies, company forms/stationary and business cards, coffee/breakroom supplies and coordinating with coffee service company
- Coordinating incoming/ outgoing mail, courier deliveries and distributing accordingly
- Booking flights, hotels, ferries etc. for out of town crews/ other visitors
- Generating WorkSafe BC clearance letters and submitting as required
- Handling all other miscellaneous enquires and directing them to the appropriate staff and/or manager
- Reviewing and processing accounts payable invoices
- Work with Site Supervisor & Project Management in scheduling, coordinating and tracking deliveries
- Attend hand off & autopsy meetings
- Work with PM and Estimator to prepare a comprehensive material list for the project
- Issue submittal packages, samples, bonds and insurances
- Fill out warranties and send close out packages
- Communicate and follow up with PMs on any outstanding items requiring attention
- PFP assistance and communication with PM’s on current cost status and upcoming expenses
- Keep record and maintain project information using our various internal operation programs (PIL & PFP)
- Other administrative and coordinator duties as required

**Qualifications**:

- Minimum 2 year of previous administration experience
- Strong customer service and communication skills
- Prior experience with project coordination is considered an asset
- Excellent interpersonal skills, pleasant and professional phone manner
- Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams
- Strong time management skills
- Ability to multitask, prioritize and work in a fast paced, team environment
- Strong problem-solving abilities

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.