Executive Assistant

7 days ago


Edmonton, Canada ATS Edmonton Contracting Full time

_**Who is ATS Edmonton Contracting?**_

For over 15 years, ATS Edmonton Contracting has been a trusted partner for some of the most recognized franchises in the industry. With a proven track record of excellence, we have successfully delivered projects for leading brands such as Subway, BarBurrito, Edo Japan, Tim Hortons, and many more. Our commitment to quality craftsmanship, efficient project management, and on-time delivery has established us as a go-to contractor for franchise owners looking for reliable and expert construction services. Whether it's new builds, renovations, or expansions, we bring a wealth of experience and a dedication to exceeding client expectations in every project.

**Job Overview**

**Duties**
- Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a focus on proofreading for accuracy.
- Manage office operations, including front desk duties, answering phones with excellent phone etiquette, and greeting visitors.
- Maintain organized filing systems for both physical and electronic documents to ensure easy retrieval of information.
- Monitor outstanding tasks, ensure deadlines are met, and follow up with clients, vendors, and subcontractors to ensure smooth operations.
- Assist in managing to-do lists across several businesses, including a commercial construction firm, a custom cabinets manufacturing company, a spray foam insulation installation business, a signage manufacturing and supply company, and an HVAC installation service.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Collaborate with other departments to facilitate communication and streamline processes.
- Assist with filing paperwork, invoicing, and keeping track of important documents across different businesses.
- Problem-Solving: Act as a point of contact to resolve minor issues and ensure operational efficiency across all ventures.

**Experience**
- Proven experience as an Executive Assistant or in other administrative roles is preferred.
- Must have a valid driver's license and be comfortable driving a half-ton truck.
- Strong data entry skills with attention to detail and accuracy.
- Excellent written and verbal communication skills, with a focus on proofreading capabilities.
- Previous experience in customer service or front desk operations is a plus.
- Ability to handle confidential information with discretion and professionalism.
- Must be adaptable to changing priorities and comfortable working in a fast-paced, multi-business environment.

Pay: $17.00-$22.00 per hour

Schedule:

- Monday to Friday
- Overtime

Work Location: In person



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