Office Administrator

14 hours ago

Etobicoke, Canada Superior Air Systems Ltd. Full time

**Office Administrator**

**Location**: North Etobicoke, Ontario (Highway 27 & 407 area)

**Job Type**: Part-time or Full-time (In-Office Only)
**Salary**: $20 - $25.00 per hour
**Expected Hours**: 22 - 28 per week
**Schedule**: Monday to Friday, Day Shift (Flexible Schedule)

**About Us**

We are an established heating and air conditioning company based in North Etobicoke, providing top-quality HVAC services to commercial and industrial clients. We are seeking an **experienced Office Administrator** to join our team and help keep our operations running smoothly.

**Responsibilities**
- **Purchasing & Quotes**: Assist with procurement and preparing quotes/tender documents.
- **Invoicing & Payroll Assistance**: Support financial processes as needed.
- **Data Management**: Maintain spreadsheets and records with accuracy.
- **Office Maintenance**: Keep the office organized and tidy.
- **Health & Safety Compliance**: Maintain and manage health and safety documents.
- **General Office Duties**: Assist with other office-related tasks as required.

**Qualifications & Skills**
- Must be a **Canadian citizen** or **legally eligible to work in Canada**:

- Strong knowledge of office procedures and best practice
- Excellent communication skills (verbal and written)
- Fluent in English (spoken and written)
- High level of accuracy, efficiency, and attention to detail
- Proficiency in Microsoft Word & Excel
- Ability to multitask and work independently in a fast-paced environment
- Reliable attendance and a positive attitude

**Preferred Experience**

✔ Working knowledge of **Sage 50 Accounting** (an asset)

✔ Experience in the **construction or HVAC industry** (an asset)
✔ Familiarity with **Service Box software or other dispatching software** (an asset)

If you are an organized and detail-oriented professional looking for a dynamic role in a friendly office environment, we’d love to hear from you

**How to Apply**:
Please submit your resume and a brief cover letter outlining your relevant experience.

**Job Type**: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 22 - 28 per week

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have experience working in an office administration role? If so, how many years?
- Are you legally eligible to work in Canada? (Yes/No)
- Have you worked in the HVAC, construction, or a similar trade industry before? (Yes/No) If yes, please describe your experience.
- What office software programs are you proficient in? (e.g., Microsoft Word, Excel, Sage 50, Service Box, other dispatching software)
- Have you used Sage 50 Accounting before? If yes, please describe your experience with it.
- Have you handled payroll processing before? If yes, please describe your experience.
- Have you worked with accounts payable (A/P) and accounts receivable (A/R)? If yes, please describe your role in these tasks.

**Education**:

- Secondary School (preferred)

Work Location: In person

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