Physician Recruitment Coordinator

**Job Number**:
J0925-0682

**Job Title**:
Physician Recruitment Coordinator

**Department**:
Medical Affairs

**Job Type**:
Temporary Full Time

**Approximate End Date**:
October 27, 2026

**Job Category**:
Administration / Clerical

**Open Positions**:
1

**Date Posted**:
September 22, 2025

**Closing Date**:
September 29, 2025

**Salary**:
$33.05 - $41.31/Hour
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**PRIMARY RESPONSIBILITIES**:
**Pipeline Talent Development and Locum Coordination**
- Support the development and scheduling of a local locum coverage pool across community clinics and hospital settings
- Coordinate medical student and learner placements with community preceptor’s in partnership with Medical Affairs Administrator
- Maintain accurate records of learners, resident contracts and prospective physician leads using ATS (Njoyn, ZOHO).

**Job Posting and Lead Management**
- Update and manage job postings regularly across all relevant platforms, including Njoyn, Zoho Recruit, Health Force Ontario and Canada Job Bank.
- Flag follow up milestones and help coordinate next step communications after initial touchpoints

**Engagement and Retention**
- Assist in planning social and engagement events to foster connections between new and current providers
- Track and report on local retention activities and provide logístical support for events
- Participate in orientation as needed.

**Newsletter and Lead Nurturing Project**

**Marketing Support**
- Assist in the creation and updating of recruitment marketing materials, including brochures, digital content, presentations and booth displays
- Collaborate on community branding, social media and events

**Administrative and Financial Coordination**
- Prepare agendas and take accurate meeting minutes for OLCPR and partner discussions
- Assist with monthly financial tracking and processing, including invoices, reimbursements and funding reports
- Provide administrative support including scheduling, correspondence, document organization and database management

Performs other duties as may be assigned by the direct report.

**QUALIFICATIONS**:
**Education**:

- Post-Secondary Degree or Diploma with a specialization in Business Administration, healthcare management, marketing or Human Resources management required.

**Experience**:

- A minimum of three (3) years’ experience in a recruitment coordination, marketing. healthcare administration or similar roles and be comfortable working across platforms, building relationships, and managing time-sensitive projects.
- Experience working with ATS/CRM systems (e.g., ZOHOH, Njoyn)
- Comfort working with digital tools for newsletters (e.g., Mailchimp) and marketing assets.

Competencies:

- Exceptional organization and time management skills
- Strong interpersonal and written communication skills
- Ability to manage and track leads from first contact through to recruitment outcomes
- Familiarity with job boards and recruitment marketing best practices
- Demonstrated strong attention to detail with the ability to manage multiple priorities in a fast-paced environment
- Demonstrated ability to communicate effectively in English, verbal and written, in situations that may require tact, diplomacy and discretion.
- Demonstrated proficiency in in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Demonstrated ability in building relationships, developing internal partnerships and networks
- Demonstrated strong critical thinking and judgement, paired with the ability to make decisions and be accountable for the results
- Demonstrated ability to manage priorities and contribute to a collaborative work environment
- Demonstrated ability to organize, prioritize and multi task efficiently.

Other:
Demonstrates commitment to continued professional and personal growth and development through Continuing Education Programs and Self-Directed Learning Opportunities.

**Our Employees Enjoy**
- a professional practice environment
- a collaborative atmosphere with emphasis on teamwork
- wellness initiatives
- continuing education grants
- employee recognition and assistance programs
- a competitive salary and benefits package
- equal opportunities for growth and development

**Employment Equity**

**Accommodation in the Workplace**
- Orillia Soldiers’ Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially._

**Health & Safety Responsibilities**

OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability