Administrative Assistant, Negotiations

**Branch**: Negotiations and Research Branch

**Employment Type**: Term up to one (1) year

**Position Linguistic Designation**: Bilingual (English, French)

**Position Global Linguistic Level**: C1

**Salary**: $77,298 - $86,997 + $1,798.58 Bilingual Allowance

**Location**: Ottawa Headquarters

**Search Area**: Internal; Membership; Public

**Closing Date**: 07/08/2025

**Who are we?**:

- Founded in 1966, The Public Service Alliance of Canada is the union that represents over 230,000 workers in every province and territory in Canada and in locations around the world. PSAC is headquartered in Ottawa with regional offices across the country. PSAC strives to enhance its members’ quality of life and has been at the front of significant and successful campaigns for workplace and human rights; Learn more about our victories.

**We will support your mental and physical health with**:

- Flexible work arrangements. Hybrid employees may have own dedicated workstations.
- Group Benefits (Health, Dental, Life Insurance, Disability Insurance, Employee and Family Assistance), such as $7,500 for mental health professionals, that are 100% paid by employer.
- Defined Benefit Pension Plan (50/50 contribution from you and us).
- Three (3) weeks' vacation to start, plus extra paid leave to support your wellness.
- Generous support for your professional growth and career development.
- Recreation allowance of $800 per year.

**Primary Responsibilities**:

- Under the direction of the Manager of Operations and Regional Negotiations, the Administrative Assistant, provides administrative support to negotiations branch staff officers. The Administrative Assistant provides a full range of administrative support, such as preparation of documents, correspondence, travel and meeting arrangements, and expense claim processing.
- The position provides administrative support to staff officers in various Negotiations sections and, working as part of a team of administrative assistants and other staff, contributes to the effective administrative functioning of the entire Section.

**What you will bring to the table**:
**_Education/Experience_**:

- Successful completion of business and/or secretarial training, plus experience providing administrative support and/or secretarial duties in a union, legal, regulatory or similar environment; OR An equivalent level of experience and education normally acquired through several years of experience in providing administrative or secretarial services relevant to the duties of the position.**_Knowledge_**:

- Familiarity with spreadsheets (ideally Excel) and database software (ideally Access);
- Knowledge of trade union role, objectives and activities, as well as an understanding of and commitment to union principles;
- Good knowledge of the organization, functions and policies of the Public Service Alliance of Canada, in particular the collective bargaining process;
- Some familiarity with the government, its practices and procedures;
- Knowledge of basic financial procedures.

**_Abilities_**:

- Second language skills as per the Common European Framework of Reference for Languages (CEFR) level indicated above;
- Ability in the use of a personal computer, including the ability to use Windows, e mail and the Internet;
- Ability to effectively type, transcribe and perform other word processing functions using Microsoft Word;
- Ability to work independently and cooperatively with others in a team environment;
- Ability to work under strict deadlines;
- Ability to determine priorities and problem solve with minimum supervision.

**_Personal suitability_**:

- High degree of initiative;
- Good judgment;
- Good organizational skills.

**What you need to know**:

- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- A full job description is available upon request.

**NOTES**:
**Internal applicants should submit their résumé online through the internal career site.**

The objective of the PSAC's policy on Employment Equity is to achieve equality in the workplace for women, Indigenous peoples, racialized persons, persons with Disabilities, Lesbians, Gays, Bisexuals and 2SLGBTQIA+ community people.
The Employee Self-Identification Questionnaire is an important part of the PSAC’s Employment Equity Program. All of the individual information collected from this questionnaire will be kept strictly confidential.
The statistics gathered from this survey will assist the PSAC in obtaining an accurate profile of its current workforce, which will enable us to keep an up-to-date and progressive employment equity plan.
In many cases, you may identify in more than one designated group. For example, you may identify yourself as an Indigenous person and a person with a disability and a woman.
False declaration on the Employment Equity Self-Declaration Questionnaire will be taken seriously and may prompt an investigation or further acti