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Executive Assistant

2 weeks ago

North Vancouver, Canada Squamish Nation Full time

**PERMANENT FULL-TIME**POSITION IN NORTH VANCOUVER (Hybrid)**
**CLOSES: Open Until Filled**:
**Be Part of Something Meaningful**:
Are you a proactive professional with a gift for organization, communication, and supporting leadership in fast-paced environments? The Squamish Nation's Ts’ixwts’ixwnítway Member Services is seeking a detail-oriented Administrative Support/Executive Assistant to support the Emergency Services Team and act as Executive Assistant to the Member Services Director. You’ll help manage projects, conduct research, write reports and grants, and keep daily operations running smoothly, all while supporting community-centered services.

**What You’ll Do**:

- Support the Director in daily operations, including managing their calendar and scheduling meetings.
- Coordinate and attend meetings: prepare agendas, book rooms, take and distribute detailed meeting minutes.
- Provide administrative support to the Senior Manager and assist Intake and Outreach when needed.
- Maintain filing systems and monitor the Director’s paperwork and project deadlines.
- Prepare materials including briefing notes, council resolutions, presentation slide decks, pamphlets, and flyers.
- Organize and schedule recurring department meetings, including 1:1 check-ins and monthly team meetings.
- Assist with invoice processing, cheque requests, and expense tracking.
- Collect, manage, and analyze both qualitative and quantitative data for Emergency Services.
- Compile monthly, quarterly, and annual reports on services provided, expenditures, and program access.
- Support policy research, including development and revision of procedures and forms.
- Consult with Nation members, the Member Services team, external partners, and internal departments.

**What We’re Looking For**:

- A combination of education and experience in administration, policy, project management, or related field.
- Strong organizational and time-management skills with high attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Excellent written and verbal communication skills, including experience writing reports and grants.
- Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
- Experience with data collection, evaluation, and analysis is a strong asset.
- Graphic design or communication material development is an asset (pamphlets, slide decks, etc.).
- Strong interpersonal skills and the ability to work collaboratively across departments.
- Cultural awareness and deep respect for Sḵwx̱wú7mesh Úxwumixw values, language, and traditions.

**Why Work With Us**:

- ** Impactful Work** - Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging)
- ** Professional Growth** - We invest in our people with training, mentorship, and career development
- ** Sḵwx̱wú7mesh Úxwumixw Values** - Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh** (**guiding through teachings), wenáxws (respect) and inclusivity.

As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources - our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.

**Salary**: $62,500 - $87,500

**Benefits**: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.

**Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose