Committee Support Clerk
5 days ago
The City of London has implemented the Anti-Racism and Anti-Oppression (ARAO) division with the mandate to create and sustain action-focused, positive, and lasting systemic change in the City of London so that race or membership in an equity-denied group does not predict one’s access to opportunities or ability to engage whole heartedly in the London community. To learn more about The City of London’s commitment to Anti-Racism and Anti-Oppression, visit the ARAO website.
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**Title**:Committee Support Clerk**:
- Job Close Date: Nov 01, 2024**File Number**:
- 1763
**Employee Group**:
- Local 101
**Service Area**:
- Legal Services
**Division**:
- Clerk's Office
**Job Type**:
- Full-Time Temporary (up to 2 years)
**# of Openings**:
1
**Summary of Duties**:
Reports to the Committee Secretary and to the Manager of Legislative Services. Performs various stenographic duties within established timeframes.
**Work Performed**:
- Drafts agendas for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces within established deadlines.
- Arranges for printing and distribution of Council/Committee/Working Group/Task Force agendas.
- Drafts elements of Council Minutes and Standing Committee Reports and correspondence using standard recommendations.
- Produces report and resolution letters from Standing Committees and Council.
- Arranges and confirms appointments and delegations for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Responds to telephone enquiries from public (i.e. ratepayers, committee members, organizations) and staff re Council and Committee resolutions, agendas, reports, mandates, etc.
- Maintains up-to-date computer files and directories for Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Maintains up-to-date official copies, and binders of agendas/reports/minutes of Council, Standing Committees, Advisory Committees, Working Groups and Task Forces.
- Scans Agendas, Minutes and Reports for publishing to the City of London website.
- Makes arrangements for audio visual equipment for meetings, as required.
- Provides pre-meeting setup of Council Chambers and other Committee meeting rooms.
- Performs related duties as assigned.
**Qualifications**:
One year of a two year Community College Office Administration Diploma.
**Experience**:
Six months to one year related experience.
**Specialized Training & Licenses**:
**Skills and abilities in the following areas are necessary**:
Demonstrated proficiency in wordprocessing, spreadsheets and various software.
Excellent verbal and written communication skills.
**Compensation & Other Information**:
$39,153 - $56,877 (Level 6)
This posting is for one (1) temporary full-time up to 2 years position.
Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.
Work Arrangement: On-site. Subject to change in accordance with business requirements.
**NOTE**: Applicants may be required to complete a job related test.
**Police Record Check**:
**As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.
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