Administrative Assistant, Tax

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant you will provide direct administrative support in our Tax practice to Partners, Managers and clients. The Tax team will rely on you to help ensure the operational excellence Grant Thornton strives to provide its clients and employees. You will be an integral part of the practice and a front-line contact for clients and a liaison for colleagues connecting with their clients.

**As an Administrative Assistant your responsibilities will include**:

- Assist tax practitioners with managing their dynamic growing practices
- Contribute to the team culture by looking for ways to improve work methods and ensuring positive work relationships
- Assist in the assembly and filing of personal and corporate tax returns (T1, T2, etc.) including collection of information, obtaining Partner approvals, and ensuring processes completion
- Manage electronic and paper-based client files; efficiently file, fax, scan and photocopy
- Sending & receiving e-documents to and from clients through various secure file transfer platforms
- Participate in training to stay current with changes in software and processes
- Prepare monthly invoices to clients and communicate with clients on invoice queries
- Facilitate the direct liaising (verbal, written & otherwise) with current and potential clients; CRA and other governmental agencies; and other 3rd parties as required.
- Proof documents, prepare, and edit reports and correspondence on behalf of the Partners and Managers
- Prepare and edit reports, proposals, marketing materials, and other communications (strong proofing and formatting skills are essential)
- Arrange, participate in, and take notes at meetings and conference calls
- coordinate external/internal staff meetings, room bookings, meal/catering, technical equipment and reports/documentation
- Become positive contributor to wider Administrative Team (provide input when necessary towards the proactive and evolution of administrative advancements in general for the firm)
- Support expense administration (practice management software), track contacts and prospects (client management software), and provide assistance on travel arrangements

**Be Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- 3-5 years of administrative experience in a busy professional services environment; working with multiple projects and meeting (at times competing) tight deadlines.
- Diploma or certificate in administrative assistant program considered an asset
- High degree of attention to detail and producing high quality work
- Demonstrated track record of working independently and collaboratively across various teams
- Strong initiative and eagerness to learn, with a continuous improvement mindset, and openness to feedback
- Business etiquette and a service-mindset
- Experience with CRM tool would be an asset
- Ability to balance multiple priorities, deadlines, and requests of multiple colleagues
- Strong multitasking, organizational and office administration skills
- Solid business acumen, pragmatism, and problem-solving skills
- Excellent verbal and written communication skills
- Significant knowledge and experience working with MS Word, Excel and PowerPoint
- Must be willing to work overtime periodically (typically March - June)

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

**Are you ready to Discov