Administrative Assistant/bookkeeper

7 days ago

Edmonton, Canada Helix Corporation Full time

**Job Overview**

**Key Responsibilities**

Office Roles
- Prepare correspondence, presentations, brochures, publications, reports and related materials
- Schedule and confirm appointments
- Setup and maintain manuals
- Determine, establish, prepare procedures and policies
- Answer telephones, greet visitors, ascertain nature of business, respond to electronic communications
- Scanning and filing of documents
- Assist with human resource and human resource activities
- Assist with safety and safety activities
- Assist with operations and operations activities

Bookkeeper/Data Entry
- Keep financial records in order and up to date
- Utilize QuickBooks to complete bookkeeping activities

Payroll
- Run and complete payroll
- Run and complete payroll taxes

Accounts Payable
- Scan and file receiving documents
- Compare receiving documents, purchase orders and invoices to ensure accuracy and correct information
- Report any differences to management, purchasing or an available senior staff member
- Facilitate remittance to payable accounts

Accounts Receivable
- Create, send and file invoices per procedure
- Follow up on unpaid invoices regularly if not paid within the terms

Accounting/CRA/Financial Liaison
- Communicate and cooperate with external team, including but not limited to Accounting, Legal, Real Estate, CRA and government entities
- Ensure to keep Helix in good standing with WCB, CRA and other similar entities, including, but not limited to: ROEs, Payroll Taxes, GST Taxes, Provincial Corporate Taxes, T2 Corporate Taxes.

**Requirements**:

- Experience with Quickbooks or equivalent
- Proven experience in data entry or administrative roles is preferred.
- Proficiency in using computer software, particularly Microsoft Office and Google Workspace
- Strong organizational skills with a keen attention to detail.
- Excellent phone etiquette and communication skills for effective client interaction.
- Ability to work independently as well as part of a team.
- Ability to pivot quickly
- Bookkeeping Diploma/Certification is an asset

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Bookkeeping: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- Quickbooks: 1 year (preferred)

Work Location: In person

Expected start date: 2025-02-03

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