Club Administrator

2 weeks ago

Victoria, Canada Royal Victoria Yacht Club Full time

**ROYAL VICTORIA YACHT CLUB (RVYC)**

**POSITION TITLE: Club Administrator**

The ROYAL VICTORIA YACHT CLUB (RVYC) requires a Club Administrator to work in an exciting and vibrant environment. The RVYC has over 1200 members who are passionate about yachting, keen volunteers and love their Club.

If you have a positive attitude, proven customer service skills, are highly motivated with excellent English verbal & written skills and enjoy working with great people in a busy office environment, we would love to hear from you.

:
Under the supervision of the General Manager, the Club Administrator is responsible for working with members supporting Moorage proceessing, working through waitlists, producing a wide varity of letters, reports, memos and notices as required. This includes working closely with the Member Relations & Communications Coordinator and other staff, Chairs of volunteer Program Committees, and members. The position plays a significant role in supporting The Board of Directors monthly board meetings.

The work environment requires flexibility, self-motivation, and meeting tight deadlines.

**Administrative Duties;**
- Maintain RVYC‘s public social media presence such as the RVYC Facebook page and Instagram.
- Prepare and distribute media releases as requested by the General Manager.
- Answers telephone, and provides information to members, guests, and the public.
- Recieve and forward Accounts Receivable (e.g. member accounts, registration fees) and answer member account enquires.
- Takes reservations for dining in Open Table.
- Provides Web Support, including pages updates and website management.
- File correspondance and documents
- Order stationary and office supplies as neccessary
- Work collaboratively with the Entertainment Committee composed of member volunteers to develop and run Special Events for members.


**QUALIFICATIONS**:
**Education and Training**
- Secondary School graduation (grade XII) or equivalent
- Training in office administration is required;
- Excellent computer literacy is a must, including programs such as Excel, Word, Mail Merge, MS Office Suite, Adobe Suite, Publisher and MailChimp;
- Experience with Club or membership software, such as Jonas system is an asset.

**Abilities, Skills, and Personal Suitability**

**. **Previous Club Administration experience an asset:

- Self-Starting, flexible approach to work;
- Excellent administrative skills;
- Professional in appearance and manner;
- Takes initiative and is highly motivated;
- Enjoys working collaboratively with others;
- Able to work under pressure and within deadlines;
- Strong command of English communication (written and verbal), including telephone skills;
- Attention to detail and accuracy in work;
- Takes pride in their work.

**WAGE**

We are able to offer $27 per hour with a benefits package. Prefer you work Monday through Friday, 8:30am to 5pm. Must be able to work the occasional evening (Board Meetings) or weekends as required for events.

**Job Types**: Full-time, Permanent

**Salary**: From $27.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift

COVID-19 considerations:
Vaccinations are required. Surfaces are regularly sanitized and masks are encouraged but not required.

**Education**:

- Secondary School (preferred)

**Experience**:

- Club Administrative: 1 year (preferred)

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