Payroll Administrator

**this position works out of the Delta Toronto Airport Hotel and performs payroll and accounts payable/receivable duties for our sister hotel in Ottawa. This is an exciting opportunity to work with a dynamic leader who supports career growth and development**

**Job Purpose**

Manage the operational activities related to the generation of the bi-weekly payroll for approximately 100 employees as part of payroll operations. Participate in the resolution of payroll related issues in a unionized setting.

Perform accounts payable/receivable functions. Pay bills for the organization and maintain the accounts payable ledger. Analyze and process transactions.

**Duties and Responsibilities**
- Payroll_
- Process bi-weekly payroll and statements of earnings and deductions.
- Check figures, postings, and documents for accuracy.
- Maintain, update, create, secure, and archive employee payroll records and files.
- Review, verify, and reconcile punches, hours worked, pay adjustments, and other pay-related information, and post information onto designated records.
- Review, verify, and reconcile punches, hours worked, pay adjustments, other pay-related information and ensure it is all processed according to the Local 261 collective agreement and the Employment Standards Act of Ontario.ca, and post information onto designated records.
- Back up transaction files and transmit to payroll system according to company procedures.
- Perform year end balancing procedures with the T-4 and year end payables accruals.
- Perform year end procedures to terminated employee records and inactive vendors list.
- Accounts Payable_
- Ensure all purchases are authorized and suppliers/vendors are paid within payment term.
- Verify purchase orders with signatures, corporate policy.
- Match invoices to packing slips and purchase orders.
- Post properly supported and approved invoices to computerized accounting software.
- Perform timely EFT payments and cheque runs to ensure payables are current.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.
- Record, store, access, and/or analyze computerized financial information.
- Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
- Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports.
- Complete period-end closing procedures and reports as specified. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.
- Other duties as assigned from time to time.

**Qualifications & Skills**
- Bachelor's degree preferred
- Certified Payroll Practitioner preferred
- Three to five years hotel payroll experience and knowledge of labor legislation required
- Accounting software experience required
- Solid experience in payroll management and knowledge of labor legislation

**Physical Requirements**
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance
- Enter work-related information using computers and point of sales systems
- Must be able to sit for long period of time

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Do you have working knowledge of ADP Workforce Now payroll system? Please answer yes or no

**Experience**:

- hotel payroll: 2 years (required)
- Accounting: 2 years (preferred)

Work Location: In person