Payroll/HR Administrator

Core Competencies

 Communication

 Interpersonal Relationship

 Growth & Learning focus

 Attention to Detail

 Change Management

 Technical/Functional Knowledge

 Time management

 Results Focus

 Planning & Organizing

 ESA, OHSA and OHRC

Job Summary

We are seeking a dynamic and detail-oriented Payroll/HR Administrator to join our team and drive excellence in payroll processing and human resources administration. In this vital role, you will manage payroll operations, ensure accurate data entry, and support HR functions to foster a productive and compliant work environment. Your expertise in payroll management systems and HRIS platforms will be instrumental in maintaining seamless administrative workflows. This position offers an exciting opportunity to contribute to organizational success through meticulous attention to detail, technical proficiency, and proactive communication.

Payroll duties:

 Process payroll accurately and on time for all employees

 Maintain payroll records and ensure data accuracy in payroll systems

 Handle payroll-related inquiries and resolve discrepancies

 Administer statutory deductions (taxes, pensions, benefits, etc.)

 Generate payroll reports for Finance & HR departments

HR duties:

 Assist with job postings, resume screening, and scheduling interviews.

 Support new hires through the onboarding process, including orientation and paperwork completion.

 Maintain and update employee records, including personal information, employment history, and benefits. Ensure records are accurate, secure, and compliant with legal regulations.

 Provide administrative support to the HR department, including scheduling meetings, preparing documents, and handling correspondence.

 Provide administrative support to the HR department by updating and maintaining employee information across a variety of internal trackers and HR systems.

 Ensure employee files are complete and organized, including preparing and maintaining hard copy files with all required documentation.

 Create and manage electronic employee files, ensuring consistency, accuracy, and confidentiality of all records.

 Assist employees with benefits enrollment, changes, and inquiries.

 Support training initiatives by scheduling sessions, preparing materials, and tracking attendance.

 Help enforce HR policies and procedures, and assist with employee questions about policies.

 Assist with resolving employee concerns, conflicts, and grievances.

 Support efforts to foster a positive work environment and maintain employee satisfaction.

 Support payroll processes by verifying timesheets & invoices for Temp workers, Scheduling Temp workforce and gathering payroll data.

 Plan and coordinate HR events, such as team-building activities and wellness initiatives. Lead the Social Committee initiatives by drafting an engagement Calendar on an annual basis.

 All other duties as assigned by Human Resources Manager.

Job Specifications

 1-5 years of coordinator experience or in a similar role

 Ability to work independently on all gamut of HR with limited supervision

Working knowledge of Canadian employment laws and regulations including Employment Standards Act and Ontario Human Rights code.

 Change resiliency and a high degree of emotional intelligence knowledge of Canadian employment laws and regulations, including Employment Standards Act and the Ontario Human Rights code

 Strong business acumen with proven ability to impact at all levels of the organization

 Excellent interpersonal and communication skills to effectively influence and build strong relationships with multiple stakeholders and handle confidential/sensitive information

 Experience with handling employee-relations matters, including accommodation, performance management, investigations and working with external counsel

 Understanding of all core aspects of Human Resource

 Experience with an HRIS system; will be an asset

 Ability to perform multiple tasks simultaneously and process work with a high degree of accuracy. Highly organized and service oriented.

 Excellent problem-solving skills.

Job Type: Full-time

Pay: From $1.00 per year

Work Location: In person