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Administrative Assistant

2 weeks ago

Delta, Canada MAPEI Inc. Full time

Under the responsibility of the Unit Manager, the position holder ensures that all customers (outside and inside) are answered properly.

**Main duties and responsabilities**:

- Greet all visitors: register, give identification, and direct them. Ensure they are made aware of health and safety protocol and supply them with safety glasses if they have to go into the plant;
- Answer the phone in a courteous manner and forward incoming calls and/or take messages;
- Receive, sort and distribute incoming mail and packages;
- Prepare regular mail (Canada Post), postal and express deliveries such as FEDEX, UPS, Expeditor, etc.;
- Track and file employee training records;
- Participate in JHSC meetings as scribe and post minutes in employee lunchroom;
- Facilitate on-boarding and initial online training of new employees. Review of benefit package after 3 month probation is completed;
- Track usage and order office supplies for all departments;
- File all paperwork, files boxed by year;
- In case of an evacuation, leave the premises with the register, the emergency contact list, and the USB containing the MSDS in electronic format;
- Maintain cleanliness of all open areas, including conference room and lunchroom, empty food waste and mixed containers to proper bins for recycle;
- Act as HR liaison for Delta location and is involved in any questions requiring HR assistance;
- Act as a liaison for the POQ-18 process and follow-up and all training files;
- Responsible for HP toner recycle program for empty cartridges;
- Assist and manage vacation calendar for hourly crew to ensure no more than 2 off at one time, and that vacation days used before end of May 31 each year, as well as scanning and saving request for vacation sheets in administration folder;
- Document Control - Manage distribution binders: 2 in production, 1 shipping ensuring that the most current instruction is in binder and old versions are removed, also printing out updated instructions on Control Copy paper for placement in correct Distribution binders;
- Assign swipe cards for entry into Delta facility and keep record of assigned cards;
- Scan and record junk pallet, plastic bale pick up for EHS sustainability reporting;
- Sustainability reporting: training hours, waste pounds (food, recycle, paper), water consumption;
- Register employees on OSG training platform for training;
- Any other tasks assigned by Unit Manager.

**Required skills**:

- Education: High School Diploma (HSD)
- Secretarial Course, an asset
- Years of experience: 3 years of experience
- Language spoken and written : English
- Office Automation software : Microsoft 365
- Data capture software : D365
- Mathematical aptitudes
- Capacity to listen and understand and can work under pressure
- Autonomy, courtesy and discernment and personal integrity
- Detailed
- Leadership, innovative capacity, team spirit, business knowledge, sense of customer service, proactivity

Pay: $42,000.00-$52,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person