Constitution & Communications Support Worker

Role Description & Accountabilities

Constitution & Communications Support Worker

Overview

Unified in our pursuit of self-governance, the Mission of the Te’mexw Treaty Association (TTA) is to negotiate just, modern day treaties, ensuring our citizens are knowledgeable and prepared to make informed decisions.

Position Summary

Each of our 5 Member Nations has a Te’mexw Treaty Association Treaty Office. Each Treaty office is staffed with a Constitution & Communications Support Worker (CCSW). The Treaty CCSW reports to TTA’s Project Manager.

The CCSW works alongside the Treaty Support Clerk to ensure the smooth and efficient operation of the Treaty office and works to create a welcoming space for community members to visit and engage in the Treaty process.

Primary Responsibilities and Accountabilities (Community & Stakeholder Engagement)

Work with TTA communication team and the Treaty Negotiator to develop and implement an effective communication plan with own Nation. Ensure all community members remain informed on Treaty and are prepared for the ratification vote.

Provide members with updates on the Treaty process through various methods which may include producing Treaty office newsletters, conducting door-to-door visits, preparing mail-outs and hosting regular drop-in sessions at the Treaty Office.

Assist the Treaty Support Clerk in Coordinating community Treaty meetings including preparing and sending out invitations/notices to members, inviting members door-to-door or by phone, arranging food/refreshments,

Attend community Treaty meetings to support the Communications Technical Team

Maintain a record of all community engagement/consultation activities in a format prescribed by TTA.

Handle requests for information or refer request to the appropriate person if unable to assist.

Act as an ambassador for the Treaty process and encourage community members to join the Treaty conversation.

Administration

Contribute to the efficient operation of the Treaty Office

Assist with answering the phone, responding to inquiries and relaying messages

Assist with reviewing incoming mail and respond to/distribute accordingly

Maintain an organized filing system

As requested, backup the Treaty Support Clerk

Report equipment issues to main office

Ensure expense reports and other required forms are submitted to main office in a timely manner.

Work with the Treaty Support Clerk to set up and arrange for food/refreshments for meetings held in the Treaty Office or chosen venue.Provide administrative support to the TTA’s Project Manager and TTA’s Communication Team as required.

Follow TTA’s procedure for submitting cheque request and expense reports.

When assigned attend meetings for the purpose of taking minutes and reports.

Prepare weekly work reports to submit along with your time card.

Special Projects

Carry out special projects for the Negotiator or negotiating team as requested

Carry out special projects for the main office or other Te’mexw representatives as requested

Assist with set up and attend the Meetings as directed.

Internal Communication and Accountability

Meet regularly with the Treaty Negotiator to receive updates on Treaty progress and related issues. Keep the Treaty Negotiator apprised of communication and engagement activities or any issues brought forward by membership.

Work collaboratively with the Treaty Negotiator and Treaty Support Clerk to always ensure the members are being engaged in an effective and welcoming manner.

Work with and support the Treaty Clerks in the other Treaty offices. Attend Treaty Clerk meetings that are scheduled from time to time. Provide back up support to other Treaty Offices as required for vacation/leave coverage.

Other related duties as assigned

Secondary Responsibilities and Accountabilities

From time to time, this position may provide support to our Nations outside of the primary responsibilities noted above. Within the hours of work designated to TTA, these secondary responsibilities will generally be completed only when primary responsibilities are complete or in special circumstances such as a significant community event. The project manager must be given advance warning of all such tasks.

Knowledge, Skills, and Abilities

Intermediate computer skills including MS Office (Word, Excel, Outlook and PowerPoint).

Well-developed office administration skills including filing and filing systems, operating office equipment and technology, basic bookkeeping skills, cash handling.

Basic knowledge of the BC Treaty process.

Willingness to act as an ambassador of the TTA Treaty process with a desire to assist community members learn about Treaty so they can make an informed vote.

Good member service skills. Friendly, positive, responsive, professional and helpful.

Strong interpersonal skills and the ability to build trusting relationships.

Ability to take accurate and succinct meeting minutes.

Able to work independently with mínimal day-to-day s