Executive Assistant

Sienna Senior Living is a publicly traded company (TSX: SIA) and one of Canada's leading owners and operators of seniors' residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live with utmost comfort.

At Sienna, we empower our 12,000 team members to help our residents live the life they desire and deserve. We provide our team members the tools and support to deliver excellent clinical care and elevate the resident experience through choice, personalization, and community engagement.

ROLE PROFILE:
Position: Executive Assistant
Reports to: Chief Human Resources Officer and Executive Vice President & Senior Vice President and General Counsel
Location: Hybrid (Remote and Work from Head Office 3x a week, Markham, Ontario)
Scope: Supporting executives with calendar management, travel and reimbursement expenses, day to day administrative tasks and meeting coordination. This is a great opportunity for a Senior Administrative Assistant who would like to take the next step in their career into an Executive Assistant role.

Key Responsibilities:

- Supporting two Senior Executive Team Members (EVP & SVP) with all executive and administrative matters in all areas under their respective responsibilities
- Compiling data and reports, preparing agendas and meeting packages, and responding to routine formal written correspondence; coordinating meetings and teleconferences
- Supporting with expense reports
- Arranging and booking corporate and personal functions for the EVP & SVP
- Coordinating meeting agendas and materials where EVP or SVP is the chair, taking and distributing minutes and following up and reporting to the EVP or SVP
- Dealing with issues and tasks on behalf of the EVP and SVP as directed, often in high pressure situations
- Managing the daily schedule for the EVP and SVP, rationalizing and prioritizing competing demands from various sources from within and outside the organization
- Communicating in person and through correspondence with high level contacts inside and outside the organization such as vendors and senior leadership
- Maintaining strict confidentiality on all matters
- Proactively creating and maintaining effective workflow and communications to accomplish the work of the Operations office which includes the handling of a variety of projects and tasks simultaneously.
- Performing other duties as assigned.

Education & Experience:

- 7 - 10 years of experience supporting Executive level management at a publicly traded organization
- Advanced proficiency in MSWord, Outlook, PowerPoint and Excel
- Possesses the initiative and ability to perform tasks without being asked, and achieve desired results without having to wait for answers or direction.
- Ability to handle multiple tasks and changing priorities while maintaining a high degree of accuracy.
- Demonstrated experience to build effective business relationships with high profile internal and external clients.
- Proven ability to effectively function in high stress situations.
- Ability to adapt to a fast paced and ever changing environment.
- Effective verbal and written English communication skills required
- Act upon your desire to help others and Join Sienna Senior Living as we continue to enhance the lives of those we serve. _
- S_ienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process._