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Executive Assistant

3 weeks ago

Markham, Canada CES Transformers Full time

Job Description: Executive Assistant Position Scope:
We are seeking a dynamic and organized **Executive Assistant** who can seamlessly combine administrative support for executive leadership with front-desk reception responsibilities. This role is ideal for a proactive professional who thrives in a fast-paced environment and excels at managing multiple priorities while maintaining a welcoming presence for all visitors and staff.

Key Responsibilities:

- Manage calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare correspondence, reports, and presentations as required.
- Assist with organizing and coordinating executive-level meetings, including preparing agendas and taking minutes.
- Handle sensitive and confidential information with discretion and professionalism.
- Greet and welcome visitors, ensuring a positive first impression.
- Maintain a tidy and professional reception area.
- Assist with special projects, events, and other administrative tasks as assigned. Serve as a liaison between executives and internal/external stakeholders.
- Ensure timely communication and follow-ups on behalf of the executives Coordinate cross-departmental activities to streamline operations. Anticipate the needs of the executives and proactively address issues before they arise.
- Handle day-to-day challenges in a calm and professional manner, providing quick and effective solutions.

Qualifications:

- 5+ years proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
- Professional appearance and demeanor.
- Ability to handle multiple tasks with high attention to detail in a fast-paced environment.

Join Our Team:
We offer a competitive salary, comprehensive benefits, and the opportunity to play a pivotal role in our continued growth and success.

Pay: $69,000.00-$72,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Tuition reimbursement

Flexible language requirement:

- French not required

Schedule:

- Day shift

Application question(s):

- What strategies do you use to organize and prioritize multiple tasks or requests from different executives or departments?

**Education**:

- Secondary School (preferred)

**Experience**:

- Executive/Administrative Assistant: 5 years (preferred)

Work Location: In person