Finance and Administration Coordinator

3 days ago

Victoria, Canada Next Steps: Rebuilding Indigenous Law Full time

**Job Overview**
Are you a detail-oriented professional with a passion for supporting transformative work? The **Finance and Administrative Coordinator** plays a pivotal role in the success of the **Next Steps initiative**—a Indigenous-led effort to renew and rebuild Indigenous law across Canada.

As a core member of the project team, the Coordinator plays a vital role in supporting the initiative’s goals. Working closely with the Executive Director and university departments, the Coordinator manages day-to-day administrative transactions, supports grant compliance, and assists with financial reporting. This role is central to ensuring the project’s financial and administrative systems are efficient and compliant, and responsive to the needs of Indigenous community partners.

This position is ideal for someone who brings precision, adaptability, and a collaborative spirit to their work, and who is motivated by the opportunity to contribute meaningfully to rebuilding Indigenous law.

**Key Responsibilities**

**Finance & Administration (45%)**
- Process financial and administrative paperwork (expense claims, travel advances, honoraria, timesheets, etc.)
- Manage service and purchasing documentation in line with UVic policies
- Submit invoices and payments accurately
- Coordinate hiring documentation and appointment forms
- Track purchases and maintain approval records
- Liaise with UVic departments (Accounting, Purchasing, Payroll, etc.) to ensure efficiency and compliance

**Financial Reporting (25%)**
- Reconcile project accounts monthly and resolve discrepancies
- Prepare financial tracking documents and draft reports for funders
- Respond to financial inquiries

**Community Partner Support (20%)**
- Support community research teams with financial administration
- Develop user-friendly financial administration tools
- Simplify financial data (FAST) for partner use

**Grants Compliance (10%)**
- Coordinate grant and contribution letters with funders and university officers
- Review contracts and reporting obligations
- Assist with budget reviews and adjustments
- Document in-kind contributions as required

**Requirements**:

- Diploma or degree in accounting, finance, business administration, or related field
- Minimum 2 years of experience in financial or business administration (invoicing, reconciliations, budget tracking)
- Equivalent combinations of education and experience will be considered

**Required Skills**:

- Strong organizational and time management skills
- High attention to detail and accuracy
- Proficiency in Excel and financial tracking tools
- Excellent problem-solving and analytical abilities
- Clear and professional communication skills

**Preferred Qualifications**:

- Experience with grant compliance and reporting
- Familiarity with UVic accounting systems and policies (e.g., FAST)
- Experience working with Indigenous communities or organizations

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months

Pay: $56,190.00-$72,971.00 per year

Expected hours: 21 per week

**Benefits**:

- Flexible schedule
- Paid time off

Work Location: Hybrid remote in Victoria, BC V8P 5C2

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