Administrative - Operations Coordinator
4 days ago
**About Compass CPA**
Compass CPA is a fast-growing boutique accounting firm located in downtown Sudbury. We provide modern, high-level accounting, tax, and advisory services to business owners and professionals across Ontario. We’re serious about delivering exceptional work and we’re not your typical accounting firm. We value initiative, efficiency, and building a workplace that supports both performance and people.
We’re a lean, high-performing team, which means we move fast, hold a high standard, and work collaboratively to get things done without unnecessary layers.
We’re hiring an Operations Coordinator to support our internal systems and ensure our production workflows run smoothly.
**What You’ll Do**
- Update, maintain, and manage our workflow system including setting up new clients, new projects, tracking deadlines, and liaising with the internal team
- Set up and roll forward CaseWare and TaxCycle files
- Retrieve documents submitted electronically via our portals and via paper records in coordination with the client service coordinator, then scan (if applicable), sort, file, and organize them in our files for the client service and technical staff
- Own the integrity of workflow data once client records are received into the system
- Maintain an inventory listing of office supplies and order supplies as needed
- Coordinate with vendors, assist with purchasing and invoice processing, and support operational continuity
- Maintain an organized and professional office environment
- Support internal file hygiene and quality standards
- Cross-cover essential duties of the Client Service Coordinator during absences (critical tasks only)
- Various other administrative duties relating to internal operations as assigned
**Who You Are**
- You are systems-minded and enjoy creating order out of complexity
- You take ownership of checklists, workflows, and deadlines
- You like improving processes, not just executing them
- You value accuracy, structure, and repeatable systems
- You don’t wait to be told something twice — you take ownership and move
**Qualifications**
- 3+ years in administrative operations, office coordination, or similar support roles
- Experience with workflow systems or production environments (legal, accounting, medical, engineering, insurance, or similar environments are strong assets)
- Highly organized with strong attention to detail
- Tech-savvy and comfortable learning new software (CaseWare and TaxCycle, are assets but not required)
- Reliable, confidential, and consistent in execution
- On-site availability in Sudbury (this is an in-office role due to operational requirements)
**What We Offer**
- **Salary: $40,000-$65,000**, commensurate with experience
- Vacation, paid statutory holidays, and health benefits
- Long-term growth potential in an expanding, values-driven firm
- A stable role with clear priorities, meaningful impact, and no corporate red tape
- Supported onboarding with clear expectations, tools, and documented processes
**How to Apply**
Please submit your résumé and a short message telling us why this role speaks to you. Bonus points if you include a small detail that shows you read this posting carefully.
We’re hiring as soon as we find the right fit.
**Job Types**: Full-time, Permanent
Pay: $40,000.00-$65,000.00 per year
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
Work Location: In person
-
Administrative Operations Manager
9 minutes ago
Greater Sudbury, Canada Right at home Full timeA healthcare services provider is seeking an Administrative Coordinator in Greater Sudbury, Ontario. This permanent full-time role involves coordinating administrative services, managing departmental operations, and supervising a small team. Candidates should have experience in administrative roles, be organized, and proficient with Microsoft Office tools....
-
Administrative Coordinator
2 weeks ago
Greater Sudbury, Canada Behaviour Learning Innovations Full time**Job Overview** **Responsibilities** - Manage daily administrative tasks, including data entry, filing, and maintaining organized records. - Support front desk operations, welcoming visitors and managing appointments. - Maintain confidentiality of sensitive information in accordance with company policies. - Manage clinician calendars, session...
-
Claims Administrator/ Coordinator
2 weeks ago
Greater Sudbury, Canada ServiceMaster Restore Full time**Position Overview** As an employee of ServiceMaster Restore, an insurance restoration contractor, you will work closely with the office staff and Project Managers by supporting and assisting in areas of administration and communication by meeting or exceeding key performance indicators (KPIs). As the hub of all claims, the Administrator/ Coordinator is...
-
Administrative Coordinator
4 days ago
Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time**Position**: Administrative Coordinator **Department**: SUD Corp Sales - 057100 **Reports to**: President **Direct Reports**: None **Job Overview**: Please note that this role is ideally set to begin in October, but we are flexible and can discuss the start date if you have prior commitments or studies between October and December 2024. **Essential...
-
Operations Coordinator
2 weeks ago
Greater Sudbury, Canada Total Power Limited Full time**Title**:Rental Operations Coordinator **Company**: Total Power Limited **Location**: Sudbury, ON **Job Type**: Permanent, Full-time **We Offer** - Comprehensive Medical and Dental Benefits - Employer RRSP Matching Program - Annual Health/Wellness Spending Accounts - Professional Growth & Development **Summary** The Operations Coordinator is responsible...
-
Operations Coordinator
1 week ago
Greater Sudbury, Canada Total Power Limited Full time**Title**:Operations Coordinator **Company**: Total Power Limited **Location**: Sudbury, ON **Job Type**: Permanent, Full-time **We Offer** - 100% Employer Paid Medical and Dental Benefits - Employer RRSP Matching Program - Annual Health/Wellness Spending Accounts - Professional Growth & Development **Summary** The Operations Coordinator is responsible...
-
Administrative Coordinator
4 days ago
Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time**Position: Administrative Coordinator** **Department: Sudbury Corporate Sales** **Reports to: President** **Direct Reports: None**: **Job Overview**: **Essential Duties & Responsibilities**: - Providing executive-level support while building and sustaining effective working relationships with other areas of the organization - Planning and prioritizing...
-
Administrative Coordinator
2 weeks ago
Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time**Job Overview**: Please note that this role is ideally set to begin in October, but we are flexible and can discuss the start date if you have prior commitments or studies between October and December 2024. **Essential Duties & Responsibilities**: - Provide executive-level support while fostering effective relationships within the organization. - Plan and...
-
Operations Coordinator
4 days ago
Greater Sudbury, Canada Martin Roy Transport MRT Full timeMRT is presently looking for an **Operations Coordinator** to join our team at Sudbury! **Why choose us?** MRT is a dynamic company in constant evolution. Our main concerns are the well-being and safety of our employees and impeccable customer service. Start time 10:00 am At MRT, we also offer you a competitive salary in conditions where your safety is...
-
Administrative - Client Service Coordinator
4 days ago
Greater Sudbury, Canada Compass CPA Professional Corporation Full time**About Compass CPA** Compass CPA is a fast-growing boutique accounting firm in Sudbury. We provide modern, high-level accounting, tax, and advisory services to business owners and professionals across Ontario. We’re serious about delivering exceptional work and we’re not your typical accounting firm. We value initiative, efficiency, and building a...
