Administrative Assistant to The Superintendent

**Administrative Assistant to the Superintendent**:
**Job ID**:

- 230474

**Posting status**:

- Open

**Organization**:

- Ministry of the Solicitor General

**Division**:

- Thunder Bay Jail

**City**:

- Thunder Bay

**Position(s) language**:

- English

**Job term**:

- 1 Permanent

**Job code**:

- CEO009 - Office Administration 09 (COR Exc)

**Salary**:

- $28.14 - $32.82 Per hour

Do you have strong administrative, organizational and communication skills? If so, consider this role with the Ministry of the Solicitor General where you will provide a variety of administrative support services to the Superintendent.**About the job**: In this role, you will:

- Support the overall operation of the institution by providing a variety of effective and confidential administrative services to the Superintendent and senior management
- Discuss confidential and sensitive issues with the Superintendent and senior management
- Respond to inquiries from the public, ministry officials, ombudsman and other agencies and organizations
- Compose and distribute a wide variety of confidential material
- Prepare, type and distribute confidential agendas and packages for various joint employer/union committee meetings
- Coordinate travel and accommodation requests

**What you bring to the team**:
**Office Administrative Skills**:

- You have knowledge of office practices and procedures in order to facilitate the organization, development and improvement of systems (i.e. filing systems, information distribution systems, incoming mail and reception services)
- You have the ability to acquire knowledge of legislation and regulations (i.e. Freedom of Information and Protection of Privacy Act) and ministry and institutional organizational structure, policies, strategic directions and priorities in order to respond to requests appropriately

**Judgement and Analytical Skills**:

- You have strong judgment to determine the extent of information to be provided in response to inquiries, ensuring confidentiality
- You have strong time management skills in order to determine workload priority when performing a variety of tasks with conflicting deadlines
- You demonstrate organizational and problem solving skills in coordinating administrative work flow to ensure completion within prescribed timelines
- You have effective analytical skills to recognize errors by verifying accuracy and completeness of documents and correspondence

**Communication and Interpersonal Skills**:

- You are tactful when responding to a wide variety of inquiries from staff and external contacts

**Computer Skills**:
**How we support diversity, inclusion and accessibility**: We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's _Human Rights Code_ and the _Accessibility for Ontarians with Disabilities Act, 2005._ We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy

**What we offer**: The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province.

We offer:

- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- many employee networks offering support for and education about underrepresented groups
- tailored work arrangements, including opportunities like flex hours, self-funded leave and more

These roles come with a comprehensive compensation and benefits package that include:

- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services

**Additional information**:

- Wednesday, June 25, 2025 11:59 pm EDT

**Position details**:

- 1 English Permanent, 285 MacDougall St., Thunder Bay, North Region, Criminal Record Check

**Compensation group**:

- Excluded

**Work hours**:

- Schedule 3-7

**Category**:

- Administrative and Support Services

**Posted on**:

- Wednesday, June 11, 2025

**Note**:

- ** About security checks**:
A criminal or other federal offence record