Accounts Payable Administrator

5 days ago

Markham, Canada Easton's Group of Hotels Inc. Full time

Job Title

Accounts Payable Administrator - Construction

Job Overview

The Accounts Payable Administrator - Construction ensures that the invoices are approved, properly coded, and paid in a timely manner while maximizing our cash flow. To achieve professional completion of the accounts payable function as required by company policy.

**Responsibilities**:

- Process invoices coded by accountants for timely payment with agreed aging guidelines.
- To ensure invoices are accurate mathematically including sum and extension, are properly approved and coded by the designated personnel.
- To courteously respond to vendor queries about timing and status of payment. Maintain positive relationships with vendors.
- To achieve professional maintenance of all files, registers, and reports for accounts payable as required.
- Investigate discrepancies in vendor accounts and reconcile outstanding balances.
- Keep track of status of cheques produced, follow up on overdue invoices, and assist with updating the funding requirement schedule.
- Receive, date stamp, account coding stamp, and all invoices that come via regular mail, internal mail, and internet.
- Match all invoices to purchase orders/contracts where applicable.
- All invoices are coded correctly and approved by designated personnel, according to company authorized limits.
- Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received.
- Any additional duties assigned by your manager.

QUALIFICATIONS AND REQUIREMENTS
- Education level - College or University graduate.
- Experience - 3 years of experience in a similar position.
- Personal characteristics - ability to analyze; prioritize; delegate, attention to detail, and Good organizational and communication skills.
- Experience with Jonas Construction software is preferred, good computer skills in MS Excel, Mathematical skills, including basic math, May be required to work nights, weekends, and/or holidays in a stressful environment.

**Health and Safety**
- Follow safe work procedures as outlined in Departmental Policy and Procedures manuals, including the use of personal protective equipment.
- Know and comply with all Occupational Health & Safety regulations, as per the Occupational Health and Safety Act and Ministry of Labour.
- Report all injuries or illnesses to a supervisor or manager immediately.
- Participate in Joint Health and Safety Committee by bringing health and safety concerns or issues to the attention of the committee.

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