Receptionist/administration

Plainsman MFG is looking for a **Receptionist /Admin.**

Please include cover letter

**Job Environment**:

- Hours: Full time - Monday to Friday, 8am - 5pm, (1 hr lunch break).
- Working in front office.

**Job Purpose**

To serve internal and external customers and visitors by greeting, welcoming, directing and helping them appropriately and doing your best to help the office run smoothly.

**Primary Responsibilities**
- Answer and direct phone inquiries to appropriate individuals in a professional manner.
- Organize and maintain office files and file archives, including filing, scanning, saving, and archiving.
- Be a steward of the company brand when interacting with visitors, customers and co-workers.
- Administer inbound/outbound mail/parcels/courier services.
- Greet, screen, and direct visitors to appropriate personnel and/or places.
- Order and administer office supplies and in accordance with company policies and procedures.
- Communicate information to staff and/or clients about special activities or events.
- Organize and maintain reception area, copy room, supply room and lunch room using principles that are congruent with the rest of the company (lean, 5S, DMAIC, Pareto, etc).
- Orient and provide visitors with our Health & Safety policies, PPE and evacuation procedures.
- Miscellaneous tasks directed by supervisor/manger.

**Secondary Responsibilities**
- Suggest and implement improvements to administration, reception and office systems (supply room, admin area, filing, etc) using principles that are congruent with the rest of the company (lean, 5S, DMAIC, Pareto, etc).
- Prepare forms, letters, reports, and memos when requested.
- Arrange and book meetings & special events in various locations.
- Access and print brochures and compile sales catalogues as requested by sales.
- Access and compile information out of the ERP system as requested by other staff members.
- Administer maintenance and service for photocopier, coffee machine and water cooler. Miscellaneous administrative tasks as requested by other staff members.

**Skills or Experience Requirements**
- Ability to speak, read and write English.
- High school diploma or equivalent.
- Basic knowledge of MS Office (Word, Excel, Outlook, Explorer) and windows.

**About Plainsman Mfg. Inc.**:
Plainsman Mfg. Inc. is a locally owned manufacturing and distribution company operating out of Edmonton, Alberta since 1966. We manufacture and distribute products for oilfield production, pipeline maintenance, construction and gas and water distribution. We have an in-house engineering department and a full service manufacturing facility that enables us to respond efficiently to customer and industry needs. Plainsman is currently operating out of a 44000 sq. ft. facility on the south side of Edmonton. We are dedicated to providing our customers with the best possible service, and maintain a large inventory at our Edmonton location. Continued registration of our ISO 9001 quality assurance system since 1994 also reflects our commitment to quality and service. At Plainsman, we are constantly seeking out new and better products and services to meet our customer’s requirements and the ever-changing demands of the industry. Over the past 50 years Plainsman has built a solid distribution base which includes oilfield supply stores, OEM’s, PC pump suppliers, chemical pump and instrumentation companies and utility companies principally in Western Canada. We are large enough to effectively look after our customer’s needs and we’re dedicated to providing the kind of personal service and attention our customers deserve. We pride ourselves on creating a positive company culture that promotes internal career growth opportunities as well as an interesting and enjoyable place to work. What sets us apart from our competition is employee job satisfaction which leads to excellent customer service achieved through the cooperation of all departments.