Office Administrator
5 days ago
**Location**: Multimatic Special Vehicle Operations - Canada, Newmarket, Ontario, Canada
**Position Overview**:
Our division is looking for a part time or full time position for Office Admin/Logistics Assistant. This position will assist the Logistics Specialist in all aspects of shipment process, including manifest, Bills of lading and billing. They will be expected to act as a catalyst in the continuous improvement process by providing continuous support to the operational areas.
**ESSENTIAL DUTIES & RESPONSIBILITIES**:
- Prepare courier and customs paperwork and review all shipment documentation to confirm accuracy and perform data input into the system.
- Track status with carriers and keep advised of status.
- Prepare to receive orders in the accounting system to accept the in coming products.
- Problem solves for any cases of missing documents, shipments, and deliveries.
- Prepare purchase orders.
- Match product with Purchase orders.
- Scanning and filing all documents.
- Timesheet entry for various employees.
- Assist other team members as needed to ensure timely completion of work.
- Work closely with Program Managers on any administrative duties on an ad hoc basis.
- Additional duties and responsibilities as assigned.
**QUALIFICATIONS**:
- Have a minimum of three years experience in handling shipments and prepare customs paperwork.
- Capable of and possess above average written, analytical and oral communication skills.
- Strong time management, able to prioritize tasks and meet deadlines.
- Computer literate, with a very good working knowledge of Microsoft Office products (Excel), and Outlook.
- Have the ability to successfully interact with all levels of employees in the organization
- Extremely analytical and highly organized.
- Knowledge in SAP is an asset.
As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, recruitment-related accommodations for disabilities, are available upon request throughout the recruitment and assessment process for applicants with disabilities.
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