Purchasing Control Coordinator

Aspen thrives on taking on the biggest heavy haul design and manufacturing challenges in North America. Ready to roll where others fear to tread, the Aspen approach is built on a foundation of tenacity, perseverance, and unwavering determination - just like the people who use them. Aspen is a growing business looking for people with energy, drive and passion to contribute to our team.
The Purchasing Control Coordinator will be responsible for the day to process purchasing transactions and maintain inventories of materials, equipment and stock.
Main Responsibilities
- Communicates with qualified suppliers to obtain current pricing information, quotations, and bids.
- Assists in follow-up to ensure proper delivery of goods and services.
- Review requisition orders for accuracy and verify that materials, equipment and stock are not available from current inventories
- Source and obtain price quotations from catalogues and suppliers and prepare purchase orders
- Calculate cost of orders and charge or forward invoices to appropriate accounts
- Process purchases within purchasing authority
- Contact suppliers to schedule deliveries and to resolve shortages, missed deliveries and other problems
- Prepare and maintain purchasing files, reports and price lists.

Secondary Responsibilities
- Review requisition orders for accuracy and verify that materials, equipment and stock are not available from current inventories
- Source and obtain price quotations from catalogues and suppliers and prepare purchase orders
- Calculate cost of orders and charge or forward invoices to appropriate accounts
- Process purchases within purchasing authority
- Contact suppliers to schedule deliveries and to resolve shortages, missed deliveries and other problems
- Prepare and maintain purchasing files, reports and price lists.

Attributes and Skills
- Strong attention to detail
- Solid organizational capabilities and ability to complete tasks
- Able to work autonomously and uses good decision-making practices
- Problem solving ability in a customer focused environment where your customer may be internal or external
- Possess the ability to find quick solutions to unplanned changes and use creativity to resolve supply problems when they occur
- Organizational and planning skills, experience managing equally important and competing priorities
- Excellent written and verbal communication skills
- Intermediate computer literacy with Microsoft Office (Excel, Windows, Visio, Outlook) and an ERP (Enterprise Resource Planning) software system
- The ability to read and understand engineered drawings
- Able to maintain a professional and calm demeanor in challenging situations
- Able to identify procedure and process improvements and advise the appropriate stakeholders

Experience and Education
- Minimum of 1-2 years’ experience purchasing in a heavy-duty service or automotive environment. Preference give to those with Heavy Haul Trailer experience.
- Experience with an ERP or database system. Experience with the system we use (Visual Manufacturing from Infor) would be an asset.
- Basic knowledge of Supply Chain and Accounting processes
- Experience communicating with various personality types and various levels of urgency and able to adjust personal style accordingly
- Completion of secondary school is usually required.
- Courses in purchasing, production and inventory management are an asset.
- Courses in and ability to operate a computerized inventory system may be required for inventory control workers.

Working Conditions
- The work performed is carried out indoors in a regulated environment
- Regular fast pace or work with tight deadlines
- Occasional long hours based on workload

Shift Availability
- Monday to Friday - 8:00 am - 4:30 pm
- Ability to work longer hours when needed

**Benefits**:

- Competitive Wages
- Extended Health Care & Dental Benefits
- AD&D, Life and STD Disability Benefits
- Employee and Family Assistance Program (EFAP)
- Company supplied PPE equipment
- Great work life balance
- Safety Boot Allowance
- Year-round work
- Weekend and Overtime work available
- Stable career
- Family environment and company culture