Accounts Clerk

**Section**: Social Services
**Division**: Children and Social Services
**Department**: Community Development
**Initial Reporting Location**: 199 Larch Street

**Job Status**: Limited Position
**Estimated Probable Duration**: Seven (7) Months (may be extended)

**Affiliation**: CUPE 4705 Inside Unit
**Hours of Work**: 70 hours bi-weekly
**Shift Work Required**: No
**Range of Pay**: Group 9 - $29.60 to $35.02 per hour

**The start date will follow the selection process.**

**Characteristic Duties**: Under the direct supervision of the Social Services Program Manager.

1. Verify invoices for authorization, accuracy and to back-up documentation; process payments within pre-set parameters.
2. Perform data entry, transmit and receive data from host system, print and distribute data.
3. Prepare cheques for pick-up/mailing, keep list of held/cancelled cheques, and distribute to appropriate staff.
4. Maintain records of cheques issued against cheque protector.
5. Examine error report, make corrections or refer to Caseworker, and submit for data entry.
6. Process assignments/agreements for reimbursement.
7. Issue and record receipts for monies received from or on behalf of Social Services clients requesting clearing cheques when applicable and deliver cheques/cash to Financial Services.
8. Verify and balance journal sheets, reimbursements, stop-payments, and cancelled cheques to control documents.
9. Prepare and enter payroll and exceptions for the Division; verify reports and distribute pay stubs. Maintain records.
10. Ensure that human resources and/or medical forms are completed and forwarded to the Human Resources and Organizational Development Division (e.g., leave of absence form, relieving rate form, WI advisement form).
11. Maintain files and records and complete necessary documents for data entry.
12. Respond to enquiries from staff, clients, and suppliers.
13. Compile statistics/information as directed.
14. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
15. Perform other related duties as required.

**Qualifications**:

- Successful completion of Secondary School (Grade XII) Education
- Courses in Accounting and/or Bookkeeping at the Community College level.
- Over one (1) year up to and including two and one-half (2½) years of related experience.
- Demonstrate keyboarding (a minimum of 40 words per minute) skills.
- Ability to demonstrate effective interpersonal and communications skills with demonstrated ability in dealing with the public in a courteous and effective manner.
- Ability to work in a team environment.
- Excellent use of English verbally and in writing.
- French verbal and written skills an asset.
- Satisfactory health, attendance and former employment history.

**How To Apply**:
We must receive your resume **before 11:59 p.m. on Monday, June 9, 2025.**For those providing a French language resume, please also include an English version.
- Ensure you attached a cover letter and resume. Acceptable file types are:

.doc
- .docx
- .txt
- .pdf
- .rtf

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

**Live outside Canada or new to Canada?**
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

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