People Operations Coordinator

Location: Vancouver, BC (Hybrid)Posted on: Jan 20

**Role**:People Operations Coordinator

**Department**: Operations

**Location**: Vancouver

**Salary: $**50,000 - $60,000

**Who we are**

ZoomedMedia Limited is the home of Canada’s leading digital media brands including Daily Hive, Curiocity, blogTO, Dished, Offside, The Peak and MobileSyrup. We have an opening for a People Operations Coordinator who is organized, proactive, and passionate about supporting employees and optimizing HR processes, with experience in People Operations or HR administration, the ability to manage priorities effectively, and expertise in HR systems while maintaining confidentiality and compliance.

**Who You Are**

You’re an organized HR professional with experience in People Operations or HR administration. Passionate about supporting employees and optimizing processes, you handle tasks proactively, manage priorities, and excel independently or in teams. Tech-savvy, you have experience with HR systems and prioritize confidentiality and compliance.

**What You'll Do**
- Support recruitment efforts by posting job advertisements, preparing job offers, and assisting with onboarding tasks such as document collection, training, orientation scheduling, and ensuring new hires have the necessary resources.
- Manage the logistics of onboarding new employees, including preparing materials, arranging office setups, facilitating orientation sessions, and assisting with off boarding activities like exit interviews and the return of company property to ensure a smooth transition.
- Maintain accurate and up-to-date employee records, including contracts, benefits enrollments, and performance reviews, while tracking compliance-related documents.
- Provide day-to-day administrative support to the People Operations team, including maintaining employee records, updating HR databases, and ensuring the smooth execution of HR-related processes.
- Assist with payroll processing, benefits administration and enrollment, and collaborate with the finance team to ensure the accurate and timely processing of employee compensation and benefits.
- Support the creation and maintenance of HR-related reports and metrics dashboards, ensuring data accuracy and up-to-date information, such as turnover rates and employee engagement surveys. Assist managers in conducting regular performance discussions, helping track progress, gather feedback, and maintain records of ongoing performance conversations.
- Support the management of HR systems, ensuring employee data is accurate and up-to-date.
- Assist in ensuring HR practices and processes comply with legal requirements (e.g., Employment Standards Act, Canada Labour Code) and internal policies.
- Order general office supplies (e.g., toilet paper, paper towels, cleaning supplies), ensuring the office is well-stocked and maintained.
- Manage office logistics, including resolving any Wi-Fi issues, liaising with building management and cleaners, and overseeing the general upkeep of the office space (e.g., mail, heating, repairs, and waste disposal).
- Liaising with the building management and cleaners and responsible for the general upkeep of the office space (mail, heating, anything broken in the building, coordinating disposal of junk/items, making sure kitchen is clean, etc.)

**What You Have**
- Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
- 1-2 years of experience in HR or People Operations, preferably with a focus on administrative support, recruitment assistance, or payroll/benefits administration.
- Previous experience in office management or coordinating office operations is a plus.
- Experience in handling HR processes such as onboarding, employee records management, and performance reviews is preferred.
- Skills & Competencies:

- Basic understanding of HR policies, employment laws (e.g., ESA, CLC), and best practices.
- Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and comfortable working with HRIS or people management software.
- Excellent communication skills, both written and verbal, with a focus on clear, professional interactions.
- Strong attention to detail and ability to maintain accurate records and handle confidential information.
- Comfortable working independently and as part of a team, with the ability to collaborate across locations.
- Adaptability and problem-solving skills in a dynamic environment.

**What We Offer**
- Flexible paid time off policy to ensure you're able to get the break you need and work at an optimized level
- Opportunity for both professional and personal growth.
- Hybrid work environment.
- Benefits package including dental, vision and extended health starting after 3 months.

***Please submit resumes as a PDF