People and Operations Coordinator

**Job title**:People and Operations Coordinator

**Departments**:Centre for Health Evaluation and Outcome Sciences (CHÉOS) & CIHR Canadian HIV Trials Network (CTN) at Providence Research (PR)

**Location**: St. Paul’s Hospital, Vancouver, BC

**Salary & Benefits Package**:Salary will be in accord with experience; competitive benefits package including four weeks of paid vacation to start, extended health and dental plans, and membership in the Municipal Pension Plan with employer contributions

**Desired Start Date**:As soon as possible

**Full/Part-time**:Full-time (37.5 hours/week)

**Appointment Type**:This is a core, on-going, regular-status Providence Health Care (PHC) position (union-excluded). However all research funded positions are dependent on grant funding continuing to be available.

**Application Closing Date**:Open until filled

Applications that do not include all requested materials will not be reviewed.

**Who We Are**

Bridging the gap between data, research, and care, CHÉOS is a collaboration between cross-disciplinary scientists and expert research staff evaluating the effectiveness of health interventions at the population level.

The CTN is a collaborative network committed to generating knowledge on the prevention, treatment, and management of HIV, hepatitis C, and other sexually transmitted and blood-borne infections (STBBIs) through the conduct of scientifically sound clinical trials, research, and other interventions.

From assessing the cost-effectiveness of a new drug or treatment option to informing policy decisions that change how care is delivered, CHÉOS and the CTN seek to improve health outcomes for all.

**Our Commitments to You**

At CHÉOS, we are committed to providing an inclusive, dynamic, and cooperative work environment in which all members are encouraged to pursue personal and professional growth. We offer a competitive salary and excellent benefits, including:

- A minimum of 4 weeks of paid vacation annually
- Paid time off between the December and January statutory holidays
- Other paid leaves to support health, wellness, and work-life balance
- Employer-paid extended health and dental plans, long-term disability and life insurance
- Membership in the Municipal Pension Plan with employer contributions

**The Role**

Reporting to the Human Resources Manager and Senior Operations Manager, the People and Operations Coordinator supports the human resources (people) and administrative (operations) departments in a variety of functions, including full-cycle recruitment; workplace culture and morale projects; promoting equity, diversity, and inclusion (EDI) initiatives; and synthesizing and disseminating workplace policies from Providence Health Care (PHC), Providence Research (PR), the University of British Columbia (UBC), and BC Employment Standards laws. Working within the operations department, the position also coordinates a variety of administrative/operational matters and special projects such as logistics related to facilities..
- Human Resources_
- Coordinate and facilitate people operations functions, including but not limited to; recruitment and staffing, compensation and benefits, training and development, and occupational health and safety.
- Help develop anti-discriminiation policies, and other policies aiming to advance EDI at the Centre.
- Tactfully communicate sensitive information such as salary, title, or FTE adjustments.
- Draft, communicate, and promote diversity and inclusion initiatives, such as “Days/Events of Note”, anti
- discrimination policies, and relevant workshops and resources.
- Research, initiate, and support in-house professional development and training opportunities for staff and Scientists.
- Manage Scientist and Research Associate appointment letters and maintain associated lists.
- Maintain familiarity with employee benefit and pension plans and personnel policies.
- Manage internal HR manual/guide.
- Contribute to a positive work environment that stimulates inclusivity, excellence, creativity, professionalism, collegiality, and well-being.
- Provide coverage for other administrators, as required.
- Other related duties as assigned.
- Facilities Management_
- Conduct ongoing analysis of office space ensuring that all programs within CHÉOS/CTN have appropriate space allocations and keep the management team apprised of resource allocations.
- Other related duties as assigned.
- Event Planning & Special Projects_
- Participate in and support the planning, organization, and execution of event logistics for internal and external events with other administrative personnel.
- Attend external and internal events for networking purposes, keeping management and staff abreast of pertinent information acquired.
- Provide special projects support to the operations team, or other department employees as the need may arise.
- Other related duties as assigned.

**Minimum Qualifications**

Undergraduate degree in a relevant discipline.