Administrative Assistant

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

**About the Role**

**As an Administrative Assistant, you will**:

- Provide administrative support to the Operations teams, including preparing and distributing reports, documents, and correspondence
- Coordinate meetings, corporate and committee events as requested
- Provide general assistance for presentations and tender closings
- Maintain key working relationships with external and internal stakeholders to facilitate smooth flow of information
- Maintain and order corporate promotional material and gifts
- Complete and balance expense reports adhering to corporate policies and procedures; manage purchase orders and travel arrangements within the department
- Assist with other administrative projects and overflow work from various departments, including word processing, data entry, and spreadsheets
- Support project teams with document control and project-specific tasks such as transferring equipment to new jobs, ordering site printers/internet, and assembling O&M manuals
- Assist with goods receipts, meeting minutes (drafting and cleanup), and scanning/organizing project closeout documents
- Onboard new hires to the office, including IT setup coordination and first-day orientation
- Maintain office supplies, manage mail and courier shipments, coordinate office maintenance, and serve as the first point of contact
- Chair the Social Committee and coordinate office and corporate events

**Qualifications / Experience**:

- A diploma or equivalency in Office Administration, Marketing, or Business Administration, or equivalent experience
- Minimum two years of professional administrative or marketing coordination experience
- Experience in a construction or construction-related industry is an asset
- Strong written and verbal communication skills, excellent judgment, attention to detail, and the ability to take initiative and work independently
- Advanced proficiency in Microsoft Word, Excel (including pivot tables and formulas), PowerPoint, Outlook, and Visio.
- Experience with SharePoint and SAP is considered an asset
- Highly organized with strong time management, problem-solving, and interpersonal skills
- Professionalism and discretion when dealing with confidential or sensitive information

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.

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