Benefits and Payroll Administer

**BENEFITS AND PAYROLL ADMINISTER**

**Human Resources**

**One **(1) Non-Bargaining,** **Permanent Full-Time Position**

**Monday-Friday: 9:00am-5:00pm**

**About Cota**

If you're looking to contribute your expertise at a community-based organization making a positive impact in the lives of thousands of people each year - Cota would love to hear from you

We provide a collaborative and inclusive work environment that emphasizes employee support, learning opportunities and excellence in our field. We offer flexible hours and employer-paid benefits for some classifications along with other perks and wellness activities.

For 50 years, Cota has been supporting adults with mental health and cognitive challenges to live well within their community. We provide person-centred support to help individuals find inspiration and hope in themselves, so they are better able to pursue meaningful change in their lives.

To find out more about us and our programs/services and employee benefits please visit our website

**Role Overview**

Under the direct supervision of the Senior Director People and Culture, the Benefits and Payroll Administrator will provide administrative and payroll support to the People and Culture team and Payroll Supervisor.

**Primary Responsibilities**:
**Administrates the benefit programs**
- Provides information and communication with staff re: current benefit plans; including signing up new and existing staff when a status change occurs, updating HR and Payroll Systems (HRIS, Quadrant), Benefit (Manulife), RRSP and Pension (OPTrust)
- Fills out all the necessary documentation to sign/waive/change employee benefits; enters all change in the HRIS system and updated Benefit system
- Liaises with employees/Insurance Carrier regarding claim statuses
- Updates benefit brochures if any changes made
- Provides information for employees going on maternity leave, leave of absence, retirement; enter all the changes into HIRS system; notifies appropriate providers of status changes (including retirees, maternity leave, sick leave etc.)
- Develops, prepares and conducts new employee benefit orientation, including a comprehensive overview of applicable benefit plan for Regular Full Time, Part Time and Contract (bargaining and non-bargaining) employees (health, dental, STD/LTD, group life insurance, AD&D and other insurances, RRSP, OPTrust) in accordance with the collective agreement and relevant policies

**Status form updates**
- Manages the Status form inbox in consultation with the HR team
- Makes all necessary changes in HRIS system to reflect employee benefits and deduction changes; status changes, position changes, department changes etc.
- Updates address changes, banking information, etc. of all employees
- Runs reports from HRIS system
- Enters grid changes/updates for OPSEU and Non-Union employees by working with the Senior Director People and Culture and the Payroll Supervisor
- Enters Probation and Bi-annual performance appraisals in HRIS

**Provides administrative support**
- Updates and issues seniority lists (2X/year)
- Provides temporary employee list every two weeks to OPSEU
- Tracks OPSEU employees who have not picked up six consecutive shifts, initiating termination
- Drafts letters of employment on employee request

**Payroll**
- Works with the Payroll Supervisor to ensure status form changes are inputted into HRIS in a timely manner
- Process payroll when Payroll Supervisor is on leave
- Participates in payroll/benefit audits on a regular basis to ensure the accuracy of data

**Other Responsibilities**:

- Adheres to all Cota’s policies and procedures and follows established applicable program guidelines, procedures and practices
- Adheres to all applicable legislation, in particular, the Ontario Human Rights Code.
- Complies with all Health and Safety policies and procedures to ensure the protection of workers and clients and that health and safety concerns or incidents are responded to promptly- Works cooperatively, respectfully and constructively with clients, team members, management, other service providers, and external stakeholders
- Ensures that confidentiality of clients, employees and Cota information is maintained at all times
- Undertakes other related and/or delegated duties, as assigned

**Education and Experience**
- One to three years of Human Resources experience combined with administrative / payroll experience.

**Knowledge and Skills**:

- Attention to detail
- Excellent organizational skills
- Proficient knowledge of Word, Excel and Power Point
- Excellent interpersonal and communication skills
- Effective team player
- Sound judgment
- Integrity

**Application Details**:
**Cota's Values & Commitment**

Cota's core values of Hope, Respect, Dedication, Collaboration and Innovation are at centre of who we are and what we do.

As an equal opportunity employer, we remain dedicated to sustaining an experienced workforce that reflects Cota's commitment to recognizing e