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Project Administrator
3 weeks ago
Description
**_ Passionate about your career and ready for new challenges? Join as a Project Finance Administrator at_**_ NorLand_**_and grow with us_**
NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to deliver complex, multi-faceted public and private sector projects within a single contract. Our businesses have been making Anything. Possible. for over 70 years
Are you a detail-oriented Project Finance Administrator with a knack for managing financial and administrative tasks in a fast-paced environment? At NorLand Limited, we’re looking for a skilled professional to support our construction projects with accuracy and efficiency. Reporting to the Director of Operations Finance and supervised by the Divisional Controller, you will handle project billings, invoicing, accounts payable, and contract setup. Clear communication with project teams and clients will be essential. In this role, you’ll track project progress, reconcile vendor statements, manage purchase orders, and assist with month-end activities. Your contributions will help keep our projects on schedule and running smoothly.
**Duties & Responsibilities**:
- Collect data and generate progress and project billings based on details provided by
- Project Managers Produce T&M invoices and post progress draws in ERP, secure executed statutory declarations, WCB clearance letters, verify billable labour and materials costs for all invoices
- Communicate with Project Managers to verify invoicing information such as job, equipment, materials, hours of work and follow-up on spectrum approval status as necessary
- Follow up on payment approval status or other required documentation and perform collection activities with customers
- Set up projects & contract in InforLN (Jobs, CLIN’s)
- Maintain project and customer master information for any changes (Project Status, Substantial Completion, etc.)
- Assist Project Managers with updating quantities and change order information in ERP
- Reclass project activities as needed by Project Managers
- Create purchase requisitions and perform receiving on purchase orders from operations
- Support SPO processing from subcontractors
- Match purchase order to invoices and liaise with Project Managers on variances
- Prepare new customer set up forms for Corporate Finance
- Prepare and submit customer statements as needed
- Provide ad hoc reporting as required Assist with month-end activities
- Perform administrative duties such as data entry, filing and record management, photocopying, mailings, or letters
- Other administrative duties as assigned by the Business Unit Controller
**Qualifications & Skills**:
- Degree or diploma in Business or Accounting is preferred
- 1 to 3 years’ A/R experience in a construction environment is preferred
- Proficient with MS Office Software (Word, Excel, Outlook)
- Previous experience working with ERP systems is an asset
- Ability to work independently and as a team player
- Excellent communication skills
- Attention to detail and accuracy in data entry
- Excellent time management, prioritization, multitasking, and organizational skills
**Compensation**:
**Here’s why you will want to be part of our team**:
We are a value-driven organization. Our values define how we work together, and how we partner with our clients.
**_ We are All Leaders_**
**_ We Do What We Say_**
**_ We are Open and Transparent_**
**_ We Win Together_**
Enjoy a competitive total rewards package that includes not only a base salary but also comprehensive benefits, and other perks.
Be part of a supportive and collaborative team culture where ideas are valued, and teamwork is encouraged, fostering an environment of mutual respect and shared success.
**About Us**:
NorLand Limited consists of specialized businesses working together as one team towards common goals. Our businesses have made Anything. Possible. for over 70 years We are a trusted leader in integrated construction — connecting and enriching communities through our innovative approach. Our mission is to build lasting partnerships through unparalleled execution and leveraging our self-perform expertise. We offer a dynamic and supportive environment where your skills will thrive, and your contributions will make a real difference in our community-focused projects.
Ready to make a difference? Join us as we shape the future of construction with integrity, excellence, and a commitment to making a meaningful impact You can visit ourwebsite to learn more about us.
