Accounts Payable Clerk

2 weeks ago

Mississauga, Canada GIGG EXPRESS INC Full time

**Title**:Account Payable Clerk

**Reports To**:Controller

**Summary**

The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to A/P management. This position involves interaction to provide billing information and support in order to facilitate daily bank reconciliations.

**Job Duties**:

- Collaborate with the Controller to maintain collection goals and general A/P performance levels.
- Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
- Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Post and reconcile company payments to general ledgers.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
- Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
- Maintain vendor records and ensure all necessary documentation is up to date.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Assist with month-end closing processes and financial reporting.
- Form payment strategies to make timely A/P payments and mitigate supplier objections.
- Investigate payment problems while following corporate A/P policies and procedures.

**Requirements**:

- Bachelor's degree in Accounting, Finance, or Business Administration and 1-2 years of experience, or an equivalent combination of education and experience.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Advanced proficiency with accounting software and MS Excel.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Able to effectively communicate both verbally and in writing.

**NO PHONE CALLS OR AGENCIES PLEASE**

Work Remotely
- No

Pay: $45,000.00-$48,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- CPA or Are you working towards CPA?

**Experience**:

- Accounts payable: 2 years (preferred)

Work Location: In person

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