Events Coordinator

1 week ago

Markham, Canada Aviva Full time

Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence.

We currently have an opportunity to work with our Senior Manager, Corporate Events. In this role, the Event Coordinator, will be responsible for the administration and support of the events department within Aviva Canada. The Event Coordinator is accountable for handling and implementing administration tasks within the department and requests from business partners.

Come join our team

What you'll do:
- Support multiple events simultaneously from inception to completion, all while prioritizing multiple demands and changing priorities- Co-produce virtual events using event software to produce high-quality, seamless virtual events- Responsible for handling internal systems for contracts and supplier approval, create purchase orders, and facilitate payments.- Assist with client-facing conference(s), collaborating with other departments, build work-back schedules and ensure tasks and projects are completed on time while adhering to the event budget- Administrative support including venue research for all events and conferences (road shows/special meetings/virtual events)- Build and run online registration sites for in-person and virtual events- Gather data to analyze Return on Investments for corporate client-facing conferences - highlighting areas of improvement and opportunities and submit results to Leadership- Assess client feedback and submit findings to Leadership on a quarterly basis- Maintain event related client information in the CRM (Salesforce) database

What you'll bring:- 2+ years of administration experience- Sophisticated experience with Microsoft Office (Outlook, Word, Excel, PowerPoint)- Knowledge and experience of Salesforce- Very strong verbal and written communication skills to relay event details and requirements to internal and external participants- Outstanding time management skills and attention to detail.- Ability to work towards tight timescales- Upbeat, hard-working, and proactive-
- Ability to work independently and in a team environment- French language skills (written and verbal) an asset.

What you’ll get- Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.- Outstanding Career Development opportunities.- We’ll support your professional development education.

Aviva Canada has an accommodation process in place to provide accommodations for employees with disabilities. If upon commencement of employment you require a specific accommodation because of a disability, please contact your Talent Acquisition Partner so that an appropriate accommodation can be arranged. This process applies throughout your career with Aviva Canada.

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