Administrative Clerk

5 days ago

Mississauga, Canada UBA Full time

Our subsidiary, **UBA**, is in a search for a **Administrative Clerk**. In the role, you will have to supervise the maintenance of our off site and on site assets.

Groupe Somavrac is a well-established family business throughout **Ontario and Quebec**. We are experts in logistics handling on behalf of multinationals and we also distribute chemicals. At Groupe Somavrac, people are at the heart of our decisions. We surround ourselves with people who are, like us, professional team players.

Advantages:
In addition to evolving for a stable and well-established company, we offer the following advantages:

- Competitive compensation, medical insurance with dental plan, travel insurance and life insurance paid 50/50;
- 11 statutory holidays and group RRSP with DPSP;
- EAP and telemedicine service;
- Free parking;
- Referral program of up to $500 per person referred;
- Many social activities offered by the company;
- Corporate clothing purchase program with company contribution of up to $80 / year and recognition program for years of service.

The Administrative Assistant(e) works under the supervision of the Administrative Manager. He manages accounts receivable to maximize cash generation and minimize risk of bad debt. He also makes sure that the payment is receive on time. In addition, he monitors inventory variance each month to make sure paper work were handled correctly.

**RESPONSIBILITIES**

1. Accounts receivable/payable

1.1. Performs accounts receivable analysis and assigns credit to accounts;
1.2. Maintains a list of key contacts of each account;
1.3. Reviews weekly aging report and address accounts over 45 days past due;
1.5. Verifies all payable accounts and invoices according to purchase order and process invoices in the computer system for payment;
1.6. Assists with invoicing according to bill of lading and receives inbound loads into the computer system.

2. CASH RECEIPTS

2.1. Performs daily cheque deposits and credit card payment;
2.2. Matches customer direct deposit with bank statement and prepare deposit list;
2.3. Applies cash deposit in the computer system on a daily basis.

3. BANK RECONCILIATION

3.1. Reviews each month’s bank statement, checks deposits and withdraws against ledger amounts;
3.2. Prepare preliminary and necessary journal entries for adjustment;
3.3. Does the month end bank reconciliation.

4. OTHER RELATED TASKS

4.1. Supports business operation by maintaining statistical data;
4.2. Does the month end inventory reconciliation and adjustment to make sure the paper work were handled correctly;
4.3. Plans his time according to deadlines and priorities;
4.4. Performs others tasks or responsabilities as requested by his supervisor.

**JOB SPECIFICATIONS**

Education : College ou Bachelor Degree in administration or accounting or any other combination of training and experience deemed relevant.

Experience : 3 to 5 years in a administrative or accounting job

Skills : Developed sense of organization, be methodical, autonomy, good management time and good communication, problem solving skill, detail oriented

Others : - Languages : English
- Softwares : Word, Excel, Access, Outlook
- Mobility : No

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

Work Location: One location

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