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Fleet Administration Coordinator

2 weeks ago

Vaughan, Canada Roy Foss Woodbridge Full time

**Fleet Administration Coordinator**

**About the Roy Foss Automotive Group**:
The Roy Foss Automotive Group operates two of Canada’s largest Chevrolet, Buick, GMC, Cadillac dealerships and the largest GM Fleet Service in the GTA. Over the past 60 years, we’ve built our reputation on service excellence and customer-centric innovation. We run a state of the art facility with HD hoists and are proud to be an exclusive EV dealer in these revolving times.

**About the role**:

- **Fleet Management**:

- Oversee the day-to-day activities of the company fleet, including vehicle acquisition, registration, insurance, and maintenance.
- Coordinate with fleet manager to ensure compliance with company policies, industry regulations, and safety standards.
- Maintain accurate and up-to-date records of vehicle information, including licensing, inspections, and maintenance schedules.
- Monitor fleet utilization, analyze data, and provide recommendations for optimizing fleet size, vehicle assignments, and usage.
- **Documentation and Reporting**:

- Prepare and maintain documentation related to vehicle inventory, registrations, insurance, and maintenance records.
- Generate reports on fleet performance, including fuel consumption, maintenance costs, and driver behavior.
- Collaborate with finance and accounting departments to track expenses, reconcile invoices, and ensure accurate billing and cost allocation.
- **Vendor Management**:

- Liaise with automotive dealerships, suppliers, and service providers to obtain competitive pricing, negotiate contracts, and facilitate fleet-related purchases.
- Coordinate with vendors for vehicle repairs, maintenance, and warranty claims, ensuring timely completion and adherence to quality standards.
- Evaluate vendor performance and recommend changes or improvements as needed.
- **Compliance and Regulations**:

- Stay up-to-date with local regulations related to fleet management, including licensing, permits, emissions, and safety standards.
- Ensure fleet operations comply with relevant regulations and implement necessary changes to maintain compliance.

**Here is what we require**:

- At least three or more years’ experience in fleet coordination/management or a related role within the automotive industry.
- Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Excellent attention to detail and a high degree of accuracy in data management.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with various stakeholders.
- Familiarity with relevant regulations and compliance requirements in the automotive industry.

**Here is what we provide**:

- Very competitive salary
- Full benefit program including health and dental coverage
- Investment in your training and development
- Fun - Cohesive Team Culture

**How to Apply**.