Marketing and Sales Coordinator

We are seeking a highly motivated Marketing and Sales Coordinator to join the Western Canada NNN Group at Marcus & Millichap REIS Canada Inc. This rewarding, hands-on role provides the opportunity to gain valuable experience within the commercial real estate brokerage industry. In this position, you will work closely alongside five retail-focused investment brokers, including the senior managing Director of Investments, First VP of Investments, and two Associate Brokers, to assist with day-to-day operations, focus on marketing initiatives, and manage projects as detailed below.

**Key Responsibilities: Marketing and Copywriting**:

- Develop property-specific Listing Proposals and Broker Opinion of Values (BOVs) to support sales and marketing efforts.
- Write compelling copy and conduct thorough research for property-specific marketing packages.
- Liaise with third-party consultants such as photographers, print ad representatives, etc.
- Oversee LinkedIn marketing and manage the team’s overall social media presence.
- Collaborate with the Associate Manager, Marketing, to design and produce additional marketing materials, including signage, postcards, and direct mail campaigns.

**Transaction Support and Client Coordination**:

- Draft and prepare Offers to Purchase (OTPs), Letters of Intent (LOIs), Addendums, Waivers, and other legal documents as required.
- Prepare, file, and maintain transaction documents, including confidentiality agreements, listing agreements, closing documents, and trade records.
- Maintain and organize deal file documentation, such as conveyance reports, BCFSA forms, FINTRAC documentation, and invoicing.
- Track and manage all team listings, ensuring critical dates for listings are monitored and met.
- Monitor and report on listing activity and key performance metrics.
- Coordinate the collection and organization of essential deal file documentation from vendors (e.g., building reports, site plans, leases, financial statements)

**Other Responsibilities**:

- Respond to property information requests in a timely and professional manner.
- Perform ad-hoc tasks and administrative duties as required to support the team.
- Stay up-to-date with market trends, research, and industry developments to support documentation and decision-making.
- Maintain property and ownership databases for regions in British Columbia, Alberta, and Saskatchewan.
- Conduct basic property valuations, create tenancy schedules, and summarize leases for lease abstracts.
- Maintain the agenda and follow up on action items for weekly team meetings.

**Qualifications**:

- Post-secondary education (degree and/or diploma) in a related field.
- Strong organizational skills and attention to detail.
- Ability to meet deadlines and communicate effectively.
- Eager to pursue a career in commercial real estate.
- Proficiency in Microsoft Office Suite and Adobe InDesign and/or Photoshop knowledge.
- Constant Contact Is a plus.
- Willingness to take on additional responsibilities and challenges as needed.
- Ability to work independently as a self-starter and collaboratively within a team.

**Our Services**

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services. Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout Canada and the United States.