Office Manager

2 weeks ago

Kirkland, Canada Ozonet 03 Inc. Full time

Responsibilities:
Reception and Communication: Greet and assist visitors, clients, and employees who come to the office. Answer incoming phone calls, take messages, and direct calls to the appropriate personnel.

Office Organization: Maintain a clean and organized office environment. Ensure office supplies are adequately stocked and order additional items when needed.

Data Entry and Record Keeping: Input and manage data in spreadsheets, databases, or other systems. Maintain accurate records and files for easy retrieval and reference.

Document Preparation: Draft, edit, and format various documents, including memos, letters, reports, and presentations. Proofread materials for accuracy and proper formatting.

Mail Handling: Sort and distribute incoming mail and packages. Prepare outgoing mail and packages for delivery or shipment.

Appointment Scheduling: Assist in scheduling appointments, meetings, and conference room bookings. Coordinate calendars and send meeting reminders.

Filing and Organizing: File documents and paperwork in an organized manner. Develop and maintain efficient filing systems for easy access.

Office Equipment Maintenance: Monitor and ensure the proper functioning of office equipment such as printers, copiers, and fax machines. Arrange for repairs or maintenance when necessary.

Office Assistance: Support other staff members and departments as needed. Provide assistance in various tasks, including basic research, data analysis, and coordination of projects.

Errands and Supplies: Run office-related errands, such as purchasing supplies or picking up packages.

Customer Service: Assist in providing a positive and professional customer service experience for clients and visitors.

**Requirements**:

- High school diploma or equivalent; additional education or certifications in office administration or related fields are a plus.
- Proven experience as an office assistant or in a similar administrative role is beneficial but not always required.
- Excellent communication skills, both verbal and written.
- Strong organizational abilities and attention to detail to manage tasks effectively.
- Ability to handle multiple tasks and prioritize work to meet deadlines.
- Positive and proactive attitude with a willingness to learn and adapt to new challenges.
- Excellent interpersonal skills and the ability to work well within a team environment.
- Discretion and integrity in handling confidential information.
- Punctuality and reliability in attendance and completing assigned tasks.

**Salary**: $22.64-$24.73 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Kirkland, QC H9J 2K6 (required)

Ability to Relocate:

- Kirkland, QC H9J 2K6: Relocate before starting work (required)

Work Location: In person

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