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Supervisor, Scheduling and Administration
2 weeks ago
Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 13 Months - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $110,068.00 - $125,003.00 - Department - York Region -> Community & Health Services -> Paramedic and Seniors Services - Location - LTC Admin/Restructuring - 194 Eagle Street - Newmarket, ON L3Y 1J6 CA (Primary) - Job Description (E) ABOUT US Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada - and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources. WHAT WE OFFER Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace - aligned with our vision to create strong, caring and safe communities both within and outside our walls. - **Defined Benefit Pension Program** - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions. - **Employer of Choice** - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations. - **Benefits and Wellness** - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation. - **Inclusive and Diverse Workforce** - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership. ABOUT THE ROLE This position is responsible for is responsible for leading and managing the scheduling for Seniors Services and the administrative services of Long-Term Care Homes including managing activities associated with planning, scheduling, monitoring, forecasting, analysis, and reporting. The position leads the research and identifies solutions for improving efficiency and effectiveness of scheduling administration including technology systems. WHAT YOU'LL BE DOING - Oversees the operations of the scheduling department of all front-line operational staff through a centralized scheduling model and system in accordance to appropriate legislation, policies and sector best practices - Oversees the administrative team and services supporting the long-term care homes including, reception. - Monitors daily front-line staffing levels to ensure efficient services are maintained at all times based on operational needs and legislative requirements. - Ensures that all required data is kept up to date in scheduling systems, meeting all timelines related to payroll reporting. - Ensures adherence to the collective agreement, interprets and liaison with partners ensures adherence to established collective agreements, labour laws and legislation related to staff scheduling. - Ensures the development and updating of scheduling protocols, policies, directives, guidelines, and standards related to daily deployment of Operational staff. - Leads the research and development of policy alternatives in operational scheduling and administration. - Supports the Administrators in the development and implementation of strategies on operational staffing and administrative needs for short/long-term performance objectives, project plans, efficient and effective best practices, processes and procedures. - Monitors administration, maintenance and efficient usage of relevant technical systems, implements technical scheduling project; conducts research and reviews best practices to identify new areas of improvement and efficiencies in scheduling software and usage. - Assists the Administrators in developing annual business/work plans and in developing service plans and staffing proposals. - Provides input into budget and business plan development, policies and procedures. - Responsible for the operational planning and setting of day-to-day tactical objectives for the team.
