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Coordinator, Vendor Admin
2 weeks ago
Come play a key role in building the future of Sports & Media Everyone wants to be part of a transformational team - and that’s exactly what we’re building at Rogers Sports & Media. A team that innovates and a team that wins.
At Rogers Sports & Media we are committed to creating and growing teams that are digital-first, fast-moving and bold-thinking and are focused on delivering impact with everything they do. Our impressive collection of assets includes media properties, sports teams, sports events & production, venues, e-commerce platforms and a close connection with our Connected Home and Wireless team. Collectively, we touch 30 million of Canadians every month
Are you up for the challenge and the fun? If so, consider the following opportunity
Take your career to the #NextLevel with The Toronto Blue Jays
The** Coordinator, Vendor Administration **will act as a key partner to Blue Jays Business Operations and play an important role in the newly created “Vendor Administration” function. The mandate of the Vendor Administration function is to drive administrative efficiencies across the organization through centralization of process.
**This role may be for you if**:
- You enjoy wearing multiple hats
- Customer service is your passion
- Thriving in a fast-paced environment drives you
**RESPONSIBILITIES**
This role** **will be responsible for _vendor life cycle management_, _internal vendor administration process development_, and _policy education._
- Vendor Life Cycle Management_:
- Submitting/obtaining approval on new vendor requests in Rogers systems and maintaining existing vendors (e.g. re-activation of inactive vendors)
- Establishing, managing, and receiving against Purchase Orders in Oracle
- Processing Purchase Order & Direct Invoices in Rogers systems
- Matching inventory invoices against Yellowdog Point of Sale (POS) system
- Responding to all internal (from Business Operations) and external (from vendors) in-bound questions on vendor setup/payment status
- Supporting business partners throughout Request for Proposal/RFP processes; this includes partnering with the Procurement function at Rogers Communications Inc. (Blue Jays parent company)
- Provide budget support to departments as required (e.g, providing confirmation of received purchased orders to support forecast)
- Reporting, provide annual vendor usage/spend to support business partner for negotiation, agreement renewal and procurement vendor management
- Internal Vendor Administration Process Development_:
- Develop and maintain internal processes to ensure the required vendor administration information is properly communicated from Business Operations to Vendor Administration
- This could include partnering with the Blue Jays Technology group to automate these processes (e.g., through Microsoft Teams).
- Educate Business Operations on process to ensure adherence and efficiency.
- Provide recommendation to transition vendors to standard agreement and or rate sheets based on YTD spend to assist with efficiencies, reduced rates, and policy compliance.
- Policy Education_:
Provide in-depth knowledge of company Accounts Payable & Purchasing policies.
- Develop formal training materials to ensure business has knowledge of these policies.
- Become the “go-to” resource for business partners seeking advice on Accounts Payable & Purchasing policy.
**QUALIFICATIONS**
- A combination of education, training, and experience
- 2+ years working experience in Procurement, Vendor Management, or related experience
- Ability to manage/prioritize varying levels of inbound requests (in terms of urgency and importance)
- Experience with enterprise business systems in an Accounts Payable/Procurement setting an asset
- Exceptional communication and interpersonal skills, and ability to work cross-functionally
- Proficient in Excel, Word, PowerPoint
- Strong organization skills
- Ability and willingness to work evenings, weekends, and holidays as required
NICE TO HAVE
- Knowledge of and passion for baseball an asset
- Proficiency in Oracle Finance Systems an asset**Schedule**: Full time
**Shift**: Variable
**Length of Contract**: Not Applicable (Regular Position)
**Work Location**:1 Blue Jays Way (210), Toronto, ON
**Travel Requirements**: No Selection
**Posting Category/Function**:Administration & Administrative Assistant
**Requisition ID**: 272646
Posting Notes: Rogers Sports & Media
