Sales and Events Coordinator

**About us.**

**Brentwood Bay Resort** is a luxury boutique property that is unlike any other hotel or resort in the Greater Victoria area. We believe in doing more than serving delicious meals, providing relaxing spa treatments, and welcoming guests to our beautiful oceanfront suites. We believe in providing a truly special guest experience and supporting our team members to discover their unique contribution and empower them to deliver it

We have some of the most passionate and engaged groups leading this organization. Team players are empowered, supported, and encouraged to give input, opinions, strategies, and suggestions because the Resort operates as a team to deliver exceptional service. We are community leaders who believe in an honest, unique, and fun approach to providing graceful hospitality.

**About the job.**

**This position **collaborates with the Food & Beverage and Guest Services management to ensure the smooth execution of all group bookings. As a sales lead, you will guide guests through the sales experience and handle all incoming inquiries, aiming to provide exceptional customer service while maximizing revenue. You will serve as the internal team's expert on guest needs and preferences and represent the organization's offerings to our guests with expertise and excellence.

**About you.**
- A level of self-awareness which allows you to communicate with colleagues openly
- Professionalism in appearance and demeanor at all times + a high aptitude for teamwork
- Highly developed time-management skills and the ability to prioritize
- An extremely guest-focused mindset + ability to work with all kinds of personalities
- Resourceful decision-making skills paired with a keen sense for attention to detail
- Effective, efficient, and professional communication skills balanced with strong interpersonal skills
- Ability to think proactively to anticipate and fulfill guests and colleagues needs
- 1-2 years experience in events and sales or administration position preferred
- 2-3 years serving experience in a high volume restaurant preferred
- High proficiency with MS Office
- Willingness and ability to work flexible hours, including weekends and holidays
- Reliable transportation to and from Brentwood Bay
- Serving It Right and FoodSafe certification or willing to obtain

**What you’ll be doing.**
- Conduct site tours and sales meetings with prospective clients
- Collaborate with Rooms and F&B departments to provide rate quotes for rooms, meeting spaces, activities, and catering requirements
- Respond to all inquiries related to group dinners, meetings, weddings, conferences, executive retreats, and private parties in a timely manner
- Create Banquet Event Orders, Group Summaries, and internal correspondence to ensure seamless execution of events
- Maintain comprehensive knowledge of menu items and beverage lists
- Work with the Chef to develop custom menus for each event as required
- Prepare proposals and contracts for all events
- Oversee furniture moving and setup for large events
- Ensure accuracy and timeliness of all event details
- Follow up with clients after events to ensure satisfaction with services provided

**What we offer.**
- $21-$23 per hour + gratuities
- Extensive health benefits
- Award winning culture that makes you actually want to come to work
- We give you the platform to do amazing things in a beautiful location
- Personal and professional development opportunities
- Employee discounts that include:

- _50% off at the Brentwood Bay Pub_
- _50% off at the Arbutus Room_
- _50% off Spa Treatments at the Brentwood Bay Spa_
- _FREE paddle sport rentals at the Brentwood Bay Marina for you and a friend_
- _Friends and Family discounts on hotel rooms_