Part-time Administrative Assistant

1 week ago

Ottawa, Canada Apollo Property Management Full time

We are currently looking for a Part-Time Site Administrator to join our exciting team of dynamic professionals. If you are a highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully, and effectively multi-task, we would like to hear from you

This position is 4 days a week, Monday to Thursday, 5 hours each day from 8:00 AM to 1:00 PM, 20 hours a week. The location of the site office is located in the South Keys area, and this position does not offer remote work.

Parking is included.
- This position will be responsible for the following contributions to our success:_
- Occupy the front desk and provide access control to the building.
- Provide administrative support to Property Managers
- Provide excellent customer service to residents and guests
- Co-ordinate elevator bookings and amenity bookings
- Program and re-program access fobs at the request of the Property Manager
- Co-ordinate maintenance and cleaning tasks with the on-site cleaners
- Receive, report and forward resident complaints to the Property Manager
- Contact service providers for quotes, service requests, etc.
- Maintain owner/resident lists
- Scan and save documents to Sharepoint
- Draft correspondence such as arrears letters, notices, etc.
- Filing
- Answer and update all tasks in Buildium
- All other duties assigned by the Property Manager
- Ideally, this position would be of interest to those with the following qualifications:_
- Minimum High School Diploma
- Pleasant telephone manner and customer focused personality
- Knowledge of MS Office and other computer related skills
- Excellent communication, grammar and spelling skills
- Ability to work well under pressure
- Team oriented, diligent and reliable
- Prior experience in Property Management industry considered an asset
- Bilingualism, considered an asset

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