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Manager, Payroll

3 weeks ago

Ottawa, Canada The Royal Ottawa Mental Health Centre Full time

**Position Information**

**Posting Number**:

- ROM24-167E**Title**:

- Manager, Payroll (RFT 1.0 FTE)**Position Status**:

- Regular Full-time**FTE**:

- 1**Job Schedule**:

- Days**Department**:

- Finance**Union**:

- Non-union**Site**:

- Royal Ottawa Mental Health Centre**About The Royal**
- As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education._

**Purpose**:
**Duties**:
**Accountability #1: Payroll**
- Responsible for managing the bi-weekly gross payroll including all processes, jobs and troubleshooting to ensure a successful transmission to the financial institution consistently in advance of the agree upon timelines.
- Implements appropriate payroll processes and controls to ensure completeness and accuracy of all payroll related activities
- Ensures system accuracy and integrity through data entry, regular audits, problem solving and proactive monitoring and troubleshooting
- Ensures payroll is administered in accordance with accounting principles, policies and procedures, collective agreements and legislated requirements.
- Ensures proper account set up and distribution of salary, positions and accounts in accordance with MIS guidelines.
- Ensures correct deduction amounts for employee and employer proportions of premiums and changes to collective agreement, regulator changes are implemented correctly and according to the agreed upon timelines.
- Liaises with directors, managers, employees and outside agencies
- Provides information and analysis in response to ad hoc requests from senior leadership, other managers and external stakeholders
- Mentors, guides and supervises Payroll Financial Analysts in the day to day processing of all payroll operations
- Requests cheques from Accounts Payable for payment of Payroll Deductions (Receiver General, Employer Health Tax, Pension, WSIB etc.)
- Assists with the implementation and/or upgrade of any system relating to the payroll system
- Maintains a working knowledge of personnel policies and collective agreements
- Reconciles and remits payments through financial software
- Assists in the preparation of accruals and journal entries
- Takes corrective action in resolving error messages, system navigation problems and other payroll system generated discrepancies.
- Creates user access profiles
- Generates reports by compiling and processing payroll data from source documents

**Accountability #2**:Benefits**
- Audits Pension (HOOPP) activity for variances in earnings and contributions each pay period and makes adjustments as required
- Prepares monthly remittances based on payroll reconciliation and reconciliation to the general ledger
- Responsible for auditing, balancing and submitting all payroll related government payments and reports, including bi-weekly, monthly and all year end reporting for CRA, EHT, WSIB, Healthcare of Ontario Pension Plan (HOOPP), etc
- Processes WSIB advance and communicates to employees as per respective collective agreement language

**Accountability #3: Reporting**

**M**onthly**
- Runs and distributes monthly reports to Accounting Clerks, Financial Analysts and Human Resources
- Analyzes and reconciles GL payroll liability accounts
- Prepares Journal Entries for employer benefits, grievances and salary continuance accruals

**Annually**
- Responsible for the coordination, balancing and production of tax slips in accordance with regulatory guidelines for all employees (T4, T4A) as well as other year end items such as HOOPP, EHT, WSIB remittances, salary disclosure
- Responsible for the filing of tax slips and associated remittances
- Runs year-end roll over
- Completes, reconciles and submits annual member data collection for the pension plan to HOOPP and CRA
- Generates file to pay out banked overtime and holidays
- Prepares fiscal accruals for maternity leave top ups, comp time etc.
- Ensures salary, pension and group benefit rate information is in accordance with contractual obligations, oversees testing and implements changes as required

**Accountability #4: Management**
- Manages all Payroll staff
- Meets with employees for performance reviews to collaboratively set future goals, develop plans for achieving goals, monitoring progress and provide ongoing feedback
- Plans workload and work priorities to meet the requirements of the work unit, human resources department and client groups.
- Delegates and assigns tasks to appropriate staff while providing direct oversight ad appropriate support based on the ability/developmental level of the payroll team.
- Provides leadership to the department by mentoring and engaging staff.
- Hire