Executive Assistant, Food

Benefits of working for the Club
- Healthy and delicious daily food offerings in our Staff Cafeteria.
- Extensive medical and dental benefits for employees and their families.
- Indoor parking for Employees.
- Exciting and diverse Employee events for both Staff and their friends and family.
- Discounted Goodlife Fitness and GTA yoga studio memberships.
- An Employee Wellness Program focused on both physical and mental health.
- Employee amenities including a comfortable Employee resting lounge, Employee exercise classes and free wi-fi.

Primary Responsibilities
- Complete a broad variety of administrative tasks for the Director of Food & Beverage including: managing calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging itineraries, and agendas where required.
- Researches, prioritizes and follows up on incoming issues and concerns and provides the Director with the necessary information for action, or response.
- Provide leadership to build relationships crucial to the success of the department, and manage a variety of special projects for the Director.
- Serves as minute taker for Social, Dining & Events Committee, departmental, and other meetings as requested; ensures advanced distribution of materials before meetings, as well as post-meeting documentation
- “Gatekeeper” for back office processes in Club’s Northstar system; reviews any issues or concerns on a daily basis with management team; maintains and updates point-of-sale for all Food & Beverage outlets; creates PO’s for expenses when required.
- Compiles information, processes and issues all necessary reports that are required by the Director, in cooperation with the Controller
- Responsible for monitoring specific expense lines including unallocated uniforms, printing and stationary, and menus
- Manages all office supply ordering for Food & Beverage department and adhering to set budget
- Maintains files and menu archives including collateral for any department promotions
- Responsible for all menu creation, drafts, and printing with approval from the Communications Department.
- Provide Food & Beverage management on duty coverage as required.
- Responsible for gathering marketing and promotional ideas for Food & Beverage events; maintaining the timelines and updating of the Food & Beverage calendar
- Prepares and liaises with the Communications department, on behalf of the Food & Beverage department, all work orders and Granite News F&B event listings
- Acts as a liaison between Management and Staff in regards to absence, payroll issues, vacation, etc.
- Handles all paperwork on behalf of the Director in regards to absence requests, progressive discipline, accident report forms and any other related documentation.

Required Qualifications
- A minimum of 5 years experience in administrative role in a similar Food & Beverage Operation or non-profit organization.
- Hospitality Management / Bachelor of Commerce / Business Administration degree required.
- Must be able to read, write & speak English fluently.
- Ability to handle a wide variety of situations and prioritize effectively.
- Good understanding of basic accounting functions.
- Proficient computer skills necessary, efficient in Microsoft Office Applications.
- Knowledge of Northstar software an asset.
- Ability to manage stress and pressure situations effectively.
- High energy level and self-motivated.
- Must be a facilitator, goal orientated and a team player.
- Brings confidentiality, special knowledge, diplomacy and tact to the position

About the Granite Club
The Granite philosophy of uncompromising quality is showcased in its state-of-the-art athletic facilities, world-class events and programs for all ages, delectable dining experiences and personalized services, each tailored to suit the varied needs and desires of its diverse and sophisticated Membership.
The Granite Club is Canada's premier private Members' family, athletic, recreation and social club. Located in north Toronto, we offer our 11,000 Members the highest standard of facilities, programs and services.
We strive to recruit enthusiastic, dedicated individuals with a passion for providing exceptional service. We’ll reward all your hard work with a competitive salary and extensive benefits.

If you are a passionate individual looking to work as part of a growing

We thank all applicants for their interest; however only those selected for an interview will be contacted.

As part of Granite Club policy, a condition of employment is to perform a criminal background check and a vulnerable sector search demonstrating a satisfactory criminal record prior to commencing employment.

The Granite Club is committed to providing fair and accessible employment practices. If selected for an interview, we will be happy to work with you to ensure your interview is accessible and accommodation is provided based on the information you provide to the Gr