Legal Assistant, Intellectual Property

2 weeks ago

Toronto, Canada McCarthy Tétrault LLP Full time

**Job Description**:
McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have been selected for the eleventh consecutive year in 2023 as one of _Canada’s Top 100 Employers_ and to have earned the distinction of one of _Canada’s Best Diversity Employers_ for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

**As a Legal Assistant, Intellectual Property, you will be**:

- Documents_
- Drafting and preparing correspondence, including standard letters and memos, working with Word and Excel templates.
- Editing, formatting, printing, and revising letters, memos, reports, forms, labels and other printed material from dictation or other instructions.
- File and Time Management_
- Managing physical and electronic files for the IP group. Ensuring they are current with all relevant documentation. Bringing forward and pulling files as necessary for Lawyers/Agent attention.
- Requisitioning new files, maintaining a record of all client files, related records and general files.
- Maintaining BF system.
- Administrative Functions_
- Performing Clarivate and CIPO searches and formatting search results as requested.
- Coordinating client meetings, arranging for catering or audio-visual equipment as needed. Organizing equipment and other materials for on-site and off-site presentations.
- Opening and routing incoming mail/distributing correspondence and other material to the appropriate party.
- Working in a team environment which includes supporting other legal assistants and other legal staff on the Intellectual Property team.
- Performing other duties as required.
- Legal Assistant Diploma or equivalent.
- Minimum 3 years of experience as a Legal Assistant in an Intellectual Property group.
- Strong Patent and Trademark experience is required.
- Strong attention to detail as it relates to drafting of correspondence, and proofreading.
- Exceptional written and oral communication skills.
- Strong time management and the ability to prioritize your work to meet important deadlines.
- Energetic, proactive approach, and willingness to take charge to manage work with effectiveness and efficiency.
- High level of discretion and confidentiality.
- Ability to work independently and under mínimal supervision.
- Problem-solving skills with the ability to visualize and deliver creative solutions.

**As a member of the McCarthy team, you will have access to**:

- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

**How to Apply**:

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