Executive Assistant

Bargaining Unit: - Non Union - Competition #: - NU25-009 - Job Type: - Temporary Full Time - Department: - Sarnia Lambton Ontario Health Team - Hours of Work: - Variable - Date Posted: - April 24, 2025 - Job Number: - J0425-0265 - Number of Positions: - 1 - Length of Position: - Duration of leave - Closing Date: - May 1, 2025 At Bluewater Health, we are committed to fostering a Culture of Kindness and promoting health through partnership. With locations in Sarnia and Petrolia, we are proud to serve approximately 131,000 residents of Sarnia-Lambton. Our dedicated team, consisting of nearly 2,500 staff members, professional staff, and volunteers, works tirelessly to provide specialized acute, complex continuing care, allied health, and ambulatory care services. Our purpose statement, "Health through partnership, Caring with kindness," is at the heart of everything we do. We believe in treating each other, our patients and families, and our community with compassion and respect. Our corporate health human resources campaign, Building Blue, emphasizes our commitment to growth, innovation, and creating a supportive work environment where every team member can thrive. The successful applicant will work in compliance with all relevant and applicable legislation and Hospital Policies and Procedures, will practice the Bluewater Health Standards of Performance Excellence and will fulfill their role within the Attendance Support Program parameters. The successful applicant will also possess effective communication and interpersonal skills, will have the ability to work independently and as part of a team, and will have strong attention to detail and accuracy. Each member of Bluewater Health is called to embrace patient and family-centred care in its fullest form. This includes using techniques and strategies to communicate “I care and I respect you,” providing information in a way patients and families can understand, listening to patients and families to learn what an exemplary healthcare experience means to them, and seeking their perspective throughout their stay and during improvement initiatives. **Qualifications**: - Successful completion of a college diploma in Office Administration, or equivalent required - Post-secondary education in Business/Administration/Commerce preferred **Skill, Ability and Experience**: - Three years’ experience in an Administrative Assistant role required with experience in a senior role preferred - Knowledge of meeting procedures required - Proficiency in executive office processes; including financial and legal concepts required - Ability to set priorities, plan, organize, file, execute duties, balance priorities and meet deadlines required - Ability to maintain discretion and strict observance of confidentiality required - Demonstrated proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Access, Visio), Adobe as well as template and form development; use and development of data bases and capable of managing content within a web portal internet/intranet required - Experience with Sharepoint preferred - Ability to condense complex discussion into accurate, binding motions/minutes of meetings required - Highly developed critical thinking skills, decision-making, conceptualization and problem solving ability required - Willingness to work flexible hours to meet demands of projects/processes/meetings required - Ability to interact with a diversity of individuals in a broad range of situations, with tact, diplomacy and discretion; with the ability to diffuse potentially volatile situations required **Principal Duties**: - Provides administrative support to the whole of the SL OHT - Provides administrative support and coordinates the appointment schedule for the Executive Lead in a professional, efficient and confidential manner - Functions as a member of the Sarnia Lambton Ontario Health Team - Assists in developing and achieving objectives and goals by coordinating activities with multiple agencies and or committees - Assists in development/presentation of projects and committee work - Responsible for managing the day-to-day office operations and acts as a liaison with the Executive Lead and stakeholders - Performs varied secretarial/clerical functions in a confidential manner including photocopying, mail sorting and distribution, transcribing letters and memoranda, transcribing and distributing policies and procedures, newsletters, etc. - Organizes meetings and appointments, including booking rooms and arranging for room set up and equipment - Completes details for attendance at seminars/conferences including registration, hotel and travel arrangements - Assists in preparation of Agenda and transcribes and distributes Agendas and notices of meetings, record minutes and support activities of committees - Completes continuing education requirements as necessary - Other related duties as assigned We thank you in advance for your interest in Bluewater Health, ho