Administrative Assistant, Bilingual

**ID**:
1159

**Location**:
Oshawa, ON

**Department**:
Administrative

**Job Type**:
Non-exempt (hourly)

**Position Type**:
Part-Time

**About Us**

FirstLight is a leading clean power producer, developer, and energy storage company serving North America. With a diversified portfolio that includes over 1.65 GW of operating renewable energy and energy storage technologies and a development pipeline with 4+ GW of solar, battery, hydro, onshore wind and offshore wind projects, FirstLight specializes in hybrid solutions that pair hydroelectric, pumped-hydro storage (including Northfield Mountain, the largest energy storage facility in New England), utility-scale solar, large-scale battery, and wind assets. The company’s mission is to accelerate the decarbonization of the electric grid by supporting the development, operation, and integration of renewable energy and storage to meet the world’s growing clean energy needs and deliver an electric system that is clean, reliable, affordable, and equitable. Based in Burlington, MA, with operating offices in Northfield, MA, New Milford, CT, Oshawa, ON and Montréal, QC, FirstLight is a steward of more than 14,000 acres and hundreds of miles of shoreline along some of the most beautiful rivers and lakes in North America.

In Canada, FirstLight operates through its subsidiaries H2O Power and the recently acquired Hydroméga which is headquartered in Montréal. We operate 18 hydroelectric generating stations located in Ontario and Quebec and we are one of the largest providers of hydroelectric power in these provinces. FirstLight is wholly owned by PSP Investments, one of Canada’s largest pension investment managers and we have over 200 employees in Canada and the US.

We proudly serve our host communities and beyond through our clean energy assets, the recreation spaces we steward, the jobs we produce, and the economic benefit we deliver through our operations and charitable actions.

**We are a team of caring, passionate professionals who are driven to deliver positive climate impact and to have fun while doing it We value diversity, equity and inclusion and encourage people with diverse perspectives, skills and experiences to apply.**

**Position Detail**:
We are looking for an experienced** Bilingual (French/English) Administrative Assistant** to join our team for this **PART-TIME hybrid role in Oshawa, Ontario**.

The Bilingual Administrative Assistant reports to the VP & GM Canadian Operations and is responsible for providing administrative support to the operations team, area managers, regulatory & stakeholder relations and technical employees. Ensures organizational effectiveness and takes initiative to guarantee the most efficient processes and workflows to support a highly functioning team. Approaches work with creativity, diligence and a positive problem-solving mindset. This position follows a hybrid work model, with an anticipated presence in the Oshawa office for up to 2 days per week, while the remainder of the work is conducted remotely.

**Key Responsibilities Include, But Are Not Limited To**:

- Manage and respond to the operational needs of the Ontario plant group, ensuring that the plant administrative office operates efficiently and follows standard office practices;
- Support the team with administrative duties such as gathering data, providing documentation, generating and analyzing reports;
- Direct employees and visitors via telephone and in person;
- Acquire and maintain working knowledge of site procedures, office administrative practices, and facility technical terminology;
- Ensures integrity of files and databases, responsible for maintaining the operation’s group administrative and technical filing systems;
- Supports updates to Policies, Standard Operating Procedures and Health and Safety records;
- Supports data entry within the Computerized Maintenance Management Systems;
- Support the Engineering Team for document control, drawing management and Capex project planning and records
- Coordinate with the Corporate Executive Assistant on events and company meetings for the Oshawa office and Ontario facilities;
- Coordinate service requirements for the Oshawa office facility;
- Complies with all FirstLight policies and procedures
- Carries out other duties and responsibilities as assigned

**Job Qualifications / Skills**
- Diploma in office management, accounting or similar is preferred; high school diploma or equivalent required;
- Bi-lingual: proficiency in French/English required
- 5+ years’ experience in an office management role preferred;
- Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint, etc);
- Natural leader who easily takes initiative and enjoys managing tasks and projects to meet or exceed deadlines;
- Strong sense of integrity and ability to work independently;
- Must be highly organized and approach their work with creativity, diligence and a positive problem-solving mindset;
- Strong multi-tasker with an excelle