administrator
1 week ago
Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will oversee daily office operations, manage administrative tasks, and support team management. This role requires excellent communication skills, strong organizational abilities, and experience in office administration. The Office Administrator will play a key role in ensuring the smooth functioning of our office environment and supporting various departments including human resources, bookkeeping, and subcontractor management.
Responsibilities
- Manage front desk operations, including greeting visitors and handling phone systems with professional phone etiquette.
- Oversee clerical tasks such as filing, data entry, and document management using QuickBooks and other software tools
- Support human resources functions including onboarding, training & development, and maintaining employee records
- Assist with payroll processing and bookkeeping to ensure accurate financial records
- Coordinate vendor management activities, including ordering supplies and managing service providers
- Supervise team members and provide training & development opportunities to enhance team performance
- Assist with budgeting activities and monitor office expenses to stay within financial guidelines
- Maintain organized office files and ensure compliance with company policies, Ministry of Education and Ministry of Health
- Handle scheduling, appointments, and calendar management for the supervisor, directors and teachers as needed.
Qualifications
- Proven experience in office administration or related roles with strong clerical and organizational skills
- Supervising experience is preferred, demonstrating leadership capabilities in managing teams.
- Proficiency in QuickBooks, operating phone systems, and general office software (MS Office Suite)
- Experience with human resources functions such as onboarding, training, and payroll processing
- Excellent communication skills with professional phone etiquette and interpersonal abilities
- Strong organizational skills with attention to detail in filing, record keeping, and third parties management.
- Ability to manage multiple priorities efficiently in a fast-paced environment.
- Previous office experience including bookkeeping or administrative support is highly desirable.
- Demonstrated ability to work independently as well as part of a team with a focus on training & development initiatives.
Job Types: Full-time, Part-time, Permanent
Pay: $20.00-$22.00 per hour
Expected hours: No less than 30 per week
Work Location: In person
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