Payroll and Benefits Specialist

Provident Energy Management Inc. is a leading Energy Services Company (ESCO) in the Greater Toronto Area that specializes in the multi-residential market, with an emphasis on high rise condominiums. Since 1985, we have supported our clients’ energy savings and sustainability objectives through our provision of state-of-the-art building automation and sub-metering services.
- Provident’s 100+ person team includes engineers, certified energy managers, and building systems engineering technologists among other disciplines. We are focused on providing our team with professional development and growth opportunities along with challenging work and a supportive environment.
- We are proud of our diversity and positive work culture where team members support each other. We have regular company and team-building events. We offer a competitive compensation and benefits package including a Health Spending Account, Group RRSP and Flex Days.
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**ROLE**:
The Payroll & Benefits Specialist is an integral part of the HR team, delivering on team objectives by implementing, administering, and constantly improving all processes and functions with respect to employee payroll and compensation, group benefits and group RRSP. This includes assisting the Human Resources Team in talent-related processes involving the HRIS and other employee services.

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**RESPONSIBILITIES**:
**Essential Duties and Responsibilities** include, but are not limited to the following:
Payroll:

- Accurately input and process bi-weekly payroll within the appropriate time frames and in accordance with provincial and federal legislative requirements
- Annual and ad hoc bonus and merit administration
- Complete and/or ensure issuance of special year-end reports and remittances, including T4’s as required
- Issuance of annual T2200 forms to applicable employees with authorized signature
- Work with the VP HR to implement the annual merit review and bonus administration processes in ADP WFN
- Accurately process all employment terminations, including statutory deductions and adherence with ESA and CRA
- WSIB insurable earning reporting and reconciliation sheet on monthly basis.
- Annual reconciliation and reporting of WSIB insurable earnings and EHT.
- Annual Year-End payroll Preparation, Review and Adjustments

Payroll Accounting:

- Complete payroll related journal entries and payroll cost allocation by department on a bi-weekly basis.
- Liaise with the Finance team as required to complete various reconciliations between internal (HR and Finance records) and external data/report
- Submit Payment request to accounting team for 3rd party deductions including Garnishment payments
- Group Benefits cost allocation by department on a monthly based on Group Benefits statements
- Ensure monthly invoices are distributed appropriately for payment for payroll services, group benefits, WSIB etc.
- Monthly Vacation Accrual allocation by departments for all companies

Benefits Administration:

- Administer all group benefits plans, managing enrollments, terminations and changes in a timely fashion
- Ensure accuracy of group benefits invoices received and approve for payment
- Administer group RRSP plan, ensuring enrollments, changes, contributions, and terminations are recorded in a timely fashion and set up properly in ADP.
- Provide monthly reporting of GRSP contributions to Controller
- Liaise with GRSP provider to facilitate employee information sessions and monthly enrollment sessions.
- Administer WSIB programs, including monthly/quarterly/annual filings
- Participate in and contribute to group benefits renewal meetings and decisions

General:

- Support the Vice President, Human Resources in achieving team goals by managing various talent and system related projects.
- Complete ad-hoc management reports related to staff, payroll and benefits
- Clearly and proactively communicate changes or information regarding payroll and/or benefits to employees in a timely fashion
- Ensure processes are in place to ensure data integrity and regular updates
- Maintain strict confidentiality of all HR, Payroll, and Finance information
- Maintain a positive and productive relationship with service providers
- Keep abreast of changing legislation and best practices regarding payroll and benefits and make recommendations as appropriate
- Provide additional administrative and HR assistance to the HR team as required.
- Other duties as assigned to meet organizational objectives.

**REQUIREMENTS**
- Post-secondary education in business, accounting, HR or related field
- Payroll Compliance Practitioner (PCP) designation preferred
- 5 or more years’ experience in payroll administration; 3 or more years of experience in benefits administration
- Proficiency with current HRIS platforms, preferably ADP Workforce Now
- Proficiency in MS Word and Excel including V-lookups and Pivot Tables
- Solid understanding of payroll-related accounting functions
- Familiarity with ESA and CRA