Administrative Office Coordinator

**JOB TITLE: Administrative Office Coordinator**

**Location: Mississauga**

**Why you should come work with the Romet Team**:

- **We offer market competitive salaries**:

- **Annual bonus plan**:

- **100% company paid benefits**:

- **Group retirement plan**:

- **Training opportunities**:

- **Social events, a great team and more**

ROMET Limited was founded in 1972. Today, Romet is an international market leader that provides end-to-end measurement solutions to natural gas utilities across the globe by providing best-in-class technologies to meet our customers' needs now and 20 years from now. Our technological platforms are designed to seamlessly provide customer-centric measurement solutions. Our mission is centered on customer satisfaction through responsive deliveries, technical support and customer service that is matched with rugged and reliable products, manufactured with uncompromising quality, accuracy, and safety requirements. We will continue developing innovative technologies within the natural gas industry, promoting efficient, sustainable, and cost-effective energy solutions.

Romet is a collaborative organization where talent is combined with experience to drive our business toward success. This is made possible by the work ethic, creativity and passion of our team members and their continued commitment to delivering customer satisfaction. Our team is truly diverse with different areas of expertise and backgrounds, all guided by a team of experienced and innovative leaders. Romet has been recognized as a Gold winner for Best Managed Companies in Canada for six consecutive years.

For the right person this is an exciting opportunity to be developed and invested in to fill an important role within the office team. We are looking for a highly motivated, focused, and outgoing person who wants to springboard their career with a thriving manufacturing company. You will be provided the coaching and training needed throughout the onboarding and orientation process that will build from your base of skills acquired from your past experiences.

You will learn our business during your training with our experts in Customer Experience and Operations.

If you are excited at the prospect of joining an award winning, high growth, technically relevant organization this may be the opportunity you.

**GENERAL ACCOUNTABILITY**:
Reporting directly to the Chief Executive Officer, the Administrative Office Coordinator will be the first point of contact for all visitors and customers arriving at the Romet facility. The Administrative Office Coordinator will also provide all general office and administrative support.

**Key Job Responsibilities and Accountabilities**:

- Reliable attendance to cover the front desk Monday-Friday during the core hours of 8am-4:15pm
- Answer telephone, screen, and direct calls, take and relay messages
- Greet persons entering the organization, and direct people to their correct destination
- Perform work-related errands as required
- Procurement of office supplies and company swag management, maintain inventory/tidiness of the office supply closet
- Monitor visitor access, assist in providing visitor badges/sign-in, and maintain security awareness
- Compiling and distributing PowerPoint presentations for meetings
- Receive and sort mail and deliveries, handle all postage of outgoing mail, dropping off at local mailbox/center
- Maintain appointments for boardrooms and meeting rooms on Outlook
- Arrange hotel bookings for visitors, customers, and employees as needed
- Co-ordinate and prepare agendas for meetings
- Set up meeting room with necessary stationery and equipment and organize catering for meeting
- Assist with event planning, implementing, coordinating/pick up of food/beverage orders for meetings
- Coordinate with Logistics/Shipping/Receiving for courier service
- Monitor and maintain office equipment, coffee machine/supplies
- Coordinate messages with/direction to the cleaning staff, arrange for replenishing of cleaning products
- Provide support as needed to managers with Concur expense submissions
- Provide support in the form of general administrative and clerical support, as well as prepare correspondence and documents for the CEO and other managers when needed
- Plan and arrange details related to events, trade shows, and conferences

**Skills and Qualifications**:

- Very strong computer skills - Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Strong verbal and written communication skills
- Friendly demeanor and professional appearance
- Detail oriented and able to work under pressure/tight deadlines
- Ability to balance the needs and demands from multiple departments and managers
- Excellent organizational and analytical skills

**Educational/Experience Requirements**:

- College Certificate/Diploma or related work experience
- 1-3 years Receptionist, Administrative Assistant or Customer Service-related experience in an office or manufacturing/industria