Office Assistant

2 weeks ago


Vaughan, Canada Trace Consulting Group Full time

**Requirements**:

- Ability to take responsibility for the smooth operation and organization of the office and clerical duties
- Must have a positive Customer Service approach and be detail-oriented
- Effective interpersonal skills with clients and team members
- Works well under pressure and is able to multi-task
- Excellent verbal and written English communication skills
- Self-motivated with a positive attitude and good work ethic
- Good computer skills with knowledge of MS Office (Word, Excel, Outlook and Teams)
- Good time management and organizational skills; able to meet deadlines
- Ability to work well with limited supervision
- High school diploma
- Experience as an office assistant or other related field

**Duties**:

- Creating and documenting office processes
- Tracking and reporting various company KPI’s
- Scheduling and planning meetings and appointments, staff performance reviews; recording minutes of company meetings; participating in company committees as required
- Completing client compliance forms & contracts
- Assisting with tracking & managing staff security clearances, licenses, registrations, training and other certifications as required
- Coordinating and assisting with events such as Lunch and Learn sessions, team building events
- Monitoring inventory of all office and kitchen supplies ensure all supplies are well stocked by facilitating the purchase of office supplies and equipment
- Assisting with orientation and onboarding of new staff
- Maintaining cleanliness and organization of office common areas including kitchen
- Acting as liaison to external IT company
- Providing ad-hoc support to other staff members as needed

What we offer:

- Competitive salary with performance-based increases
- Bonuses based on performance
- Full health and dental program
- Short day Fridays all year long
- Company-sponsored social events/trips within or out of the country
- Company-sponsored educational courses hosted by third parties
- In-house training
- Paid mileage for travel to anywhere work-related

Our firm culture is based on trust. We do not micromanage, and we expect our employees as professionals to be responsible for their agenda and timing. We are flexible in all aspects of our work and schedules within reason. We believe in a work-life balance and strive to create a work environment that fosters creativity.


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