Summer - Administrative Assistant

2 weeks ago

Oshawa, Canada JHS Durham Full time

The John Howard Society of Durham Region has an exciting opportunity for you. If you have a passion working in the not for profit sector in an agency with various programming and a desire to help others, we encourage you to apply.

**Summer Student, Administrative Assistant**

**Division**: Administration, Administrative Services

**Work Status**: Full-Time/Contract (June to August, 8 weeks)

**Location**: Oshawa

**About the Role**:
This position works with the administration and finance teams assisting with general office duties, reception, and daily office tasks. Program services at JHS Durham are funded through a variety of federal, provincial and municipal governments. This position is responsible for a wide variety of administrative office duties along with client screening to assess whether further services; internally or externally, in the community are needed.

Some of the core services at JHS Durham include: Employment, Literacy, Harm Reduction, Counselling Groups, Homelessness, Residential and Justice Services.

**You'll be working on things like**:

- Screen all individuals upon entry into the building by verifying their inquiry and subsequently inform them of appropriate services for which they are eligible and establish their referral process to agency programs based on inquiry
- Maintain a calm, courteous and professional demeanour at all times, managing visitor’s behaviour and expectations
- Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
- Remain current with other community agencies in Durham Region to provide external referrals where JHS programs are not able to service
- Ability to use internet, social media, and other research tools to identify resources and programming tools.
- Record and distribute messages for staff members when required
- General filing of correspondence and client file material where needed and required
- Utilizing a computer/laptop to produce correspondence, memos, reports, and minutes for programs
- Data entry into database system as required
- Coordinates procurement activities - office and meeting supplies and maintenance supplies
- Maintain the cleanliness and appearance of the reception/resource room, assist with other areas of office as needed
**If you have the following...we want to hear from you**
- Related community college diploma with a combination of related experience
- Excellent knowledge of office practices, procedures, standards and equipment
- Experience working with marginalized and diverse populations
- Non-judgmental, strong problem solving and superior communication skills
- Must have current knowledge of community resources related to the social service field
- Able to write simple correspondence, including memos, letters, etc
- Adjusts and is flexible to meet changing work needs and demands
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint
- Able to maintain filing systems and basic databases
- Between the ages of 15-30 years; able to work in Canada

COVID-19 considerations:
Must be able to provide proof of Covid-19 vaccination status

Current office protocols are in place based on local public health standards

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