Administrative Assistant

2 weeks ago

Oshawa, Canada CMHA Durham Full time

**OVERVIEW**

Canadian Mental Health Association Durham is an integrated community mental health and primary care hub that has been providing mental health services to Durham Region for over 60 years.

During that time, it has evolved to provide a broad range of services to individuals and their families experiencing mental health challenges, from information and education to case management, psychosocial rehabilitation, housing and primary healthcare. These services are provided through inter-professional teams focused on providing clinically based services that, in addition to dealing with client mental health issues, address social determinants of health using the recovery model.

This position provides administrative support for Strategy, Quality and Organizational Excellence Team (SQOE) within the Canadian Mental Health Association Durham (CMHA Durham).

**RESPONSIBILITIES**:

- Participates as a member of a high-performance team providing administrative support to SQOE.
- Acts as the internal first point of contact for SQOE.
- Supports meetings with coordination, materials, minutes, tracking of action items and all aspects of preparation.
- Provides support with collection and entry of data associated with the SQOE.
- Manages and maintains the file management system for SQOE.
- Prepares, formats and edits documents, presentations, reports, and spreadsheets on behalf of SQOE.
- Coordinates the dissemination of reports and information to internal and external stakeholders.
- Forwards invoices to finance for processing, maintains filing system, prepares cheque requests/credit card documentation and initiates follow-up when required.
- Orders and maintains office supplies, and catering as needed.
- Ensures all urgent and identified concerns are brought forward in a timely manner.
- Other duties as assigned by the manager

**REQUIREMENTS**:

- You must be aged between 15 and 30 and be legally entitled to work in Canada. International students are not eligible.
- Post-secondary education and a minimum of one year administrative experience.
- Ability to work independently.
- Ability to adapt quickly to change and deal with sudden urgent issues.
- Ability to work with individuals of diverse backgrounds.
- Good communication (written and verbal), organizational and interpersonal skills.
- Excellent knowledge of MS Office (Word, Excel, Access, PowerPoint and Outlook) and database management.
- _
- CMHA Durham is committed to fostering a diverse, equitable, inclusive and accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to cultivating a workforce that reflects the diversity of the public and the communities we serve._
- CMHA Durham is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. _Please advise us if you require any level of accommodations, we are here to help and support you._

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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